Nutrition Coordinator (Program Coordinator) CMHHIP

Full Job Description

Requirements

About the Position:
Nutrition Coordinator provides professional program coordination, analytical support, and project management for the Nutrition Services Department. This position ensures that nutrition programs, menu systems, quality improvement initiatives, and software-supported operations function efficiently, meet regulatory requirements, and align with department and hospital goals. This position supports budgeting, procurement, data analysis, compliance, and the administration of programming while coordinating daily operational activities and cross-functional initiatives essential to program success. Additionally, the role serves as a technical resource, project lead, and liaison for staff, vendors, and internal partners, ensuring seamless nutrition service delivery for patients and clients.


Program Coordination:

• Contribute to the planning, design, and implementation of nutrition initiatives and projects.
• Coordinates daily operations, workflows, requests, and communications for the Nutrition Services Department.
• Supports nutrition software configuration to meet program requirements.
• Analyze data on the effectiveness and outcomes of the nutrition program and track the implementation of necessary changes.
• Maintains forms, databases, digital filing systems, retention schedules, and program documentation, including confidential documents for Appointing Authorities.
• Updates and prepares nutrition forms, spreadsheets, nutrition services Google site, recipes, and required documents as assigned.
• Supports management through day-to-day menu planning work by coordinating the necessary work to create and schedule menu cycles, update inventory items, recipes, etc.
• Plan, manage, and complete complex work assignments that require analytical decision-making, such as gathering data to analyze the nutrient content of meals and cost per serving.
• Coordinates with vendors and suppliers to obtain specifications and quotes for equipment or products necessary to support department operations and maintains spreadsheets of available equipment in each program area.
• Provides administrative and technical support to the Director and management staff.
• Develops agendas, schedules meetings, takes minutes, and prepares follow-up actions for departmental meetings.
• Coordinates educational activities, competency fairs, and department events.

Project Management, Quality Improvement:

• Leads quality improvement initiatives aimed at improving efficiency, compliance, performance, and cost-effectiveness.
• Designs project plans, timelines, reporting methods, and stakeholder communication strategies.
• Coordinates updates, training, and change management for the nutrition software system.
• Collect and analyze nutritional data to identify trends, challenges, and opportunities for improvement.
• Prepare reports and performance metrics related to the quality of the nutrition program.
• Report regularly to the Director of Nutrition Services on program performance, challenges, and opportunities for improvement.

Budget and Resource Management:

• Assists with financial planning, monitors, and tracks the operating budget of more than $4 million.
• Conducts cost analyses for menu cycles, recipes, diets, and products.
• Coordinates purchasing processes, P-card allocations, audits, and invoice resolution.
• Reconciles monthly expenditure transactions and reallocates funding/coding string as appropriate for all purchases and transactions.
• Ensures compliance with fiscal rules, procurement regulations, and hospital policies.
• Coordinates with vendors and suppliers to source high-quality, cost-effective nutrition-related products and services

Professional Development, Communication, and Other Duties:

• Maintains competency by attending required hospital and departmental training, and meetings.
• Communicate effectively with other departments to ensure the seamless delivery of nutrition services, especially in cross-functional initiatives.
• Foster a collaborative work environment to promote teamwork and communication within the department.
• Demonstrates strong verbal and written communication skills by actively listening, sharing relevant information, and engaging in positive and cooperative interactions.
• Performs other duties as assigned by the Appointing Authority.

Qualifications

Experience Only:
Six (6) years of relevant experience in an occupation related to the work assigned to this position
Or
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to six (6) years. Relevant education may include a degree in: Nutrition, Dietetics, Food Service Management, Healthcare Administration, Public Health, Business Administration, Public Administration, or other closely-related field
Preferred Qualifications include:
Three (3) or more years of progressively responsible experience in:

• Healthcare, institutional nutrition services, or public-sector food service operations (e.g., in a government, hospital, correctional, or behavioral health setting).
• Program coordination or administration.
• Demonstrated experience in independently managing or coordinating complex program operations and/or data-driven decision-making processes.
• Proven ability to serve as a liaison between departments, vendors, leadership, and stakeholders.
• Experience with developing work plans, timelines, and performance metrics.

Technical and Fiscal Skills

• Advanced proficiency in Google Workspace applications (Spreadsheets, Docs, Forms, etc.) and data reporting/visualization tools.
• Experience with developing dashboards and reports to support leadership decisions.
• Experience using nutrition management software systems (e.g., Computrition, CBORD, or equivalent).
• Experience assisting with or managing operating budgets of $1M or more.
• Familiarity with financial processes in a government setting, including:
  • Cost analysis and forecasting.
  • Procurement processes and vendor coordination.
  • P-card reconciliation and invoice resolution.
  • Fiscal rules and procurement policies.
• Familiarity with structured performance improvement methodologies (e.g., Lean, Six Sigma).

Communication and Interpersonal Skills

• Strong written and verbal communication skills.
• Diversity, Equity, and Inclusivity Skills: The ability to work effectively and maintain a professional, inclusive environment with individuals from diverse backgrounds, spiritual beliefs, and skill levels.

Conditions of Employment

• Full background check and reference check required
• This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

  • Disclose that information on the application.

  • Explain why the prior termination or resignation should not disqualify you from the current position.

  • Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

CDHS Selection Process Explanation

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications.

Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

Minimum Qualification Screening Process

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position.

You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process.

You must specifically document your work experience and qualifications in the application form.

Do not use "see resume" or "see attached."You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.

Comparative Analysis Process – Structured Application Review

After minimum qualification screening, the comparative analysis process will involve reviewing and rating of all the information you submit. The comparative analysis step may also include your results from standardized testing.

Your Work Experience/Job Duties

Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications.

If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.

Supplemental Questions

Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).

Appeal Rights

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.

• You or your representative must sign and submit the official appeal form for review.

• You can find the official appeal form here.

• You must be deliver the official appeal form to the State Personnel Board:

  • By email (dpa_state.personnelboard@state.co.us), or

  • Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or

  • Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

Contact the State Personnel Board for assistance:

• At (303) 866-3300, or

Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.

Additional Information

How to apply to the State of Colorado

(Youtube Video, Runtime 3:59, Closed Captions Available)

For additional recruiting questions, please contact Shanice.Hill@state.co.us

About Us & Benefits

If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS).

Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado.

Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of Colorado Employee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for the Public Service Loan Forgiveness Program.

Our Values

We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve.

We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

ADA Accommodations

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.

This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us.

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services.

Therefore, we encourage responses from people of all backgrounds and abilities.

The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Additional Support For Your Application

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g.

uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).

Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.

Required Supplemental Questions:

(Multiple Choice) The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer.

Please acknowledge below that you have read the information provided in these links.This information is available to me and I have read this information.

I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application. Yes/No

If you are a current or former State of Colorado employee, please list your employee number (starts with 997…). Your application may be considered incomplete if you do not provide this information.

An incomplete application may not move forward in the Selection process.

If you are a former or current state employee, please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for.

(Ensure this is listed on your application under work experience).

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application.

In the space below, please explain why the prior termination or resignation should not disqualify your application from the current position.