Mission Support Specialist

Full Job Description

The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo.

This position is located in the Finance and Administration department of the Hirshhorn Museum Sculpture Garden (HMSG).

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service.

For this position, specialized experience is defined as experience providing administrative duties for an office, unit or organization; creating and reviewing purchase orders for the purpose of procuring services, equipment, and supplies for an organization; monitoring funds expenditures and balances, including fund reconciliation; and communicating and enforcing procurement and/or travel rules and regulations for an organization.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position.

Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience.

Be sure to note the number of paid or unpaid hours worked each week. Or Education: Ph.D.

or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S.

accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Or a Combination: Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the Qualification Standards.

In an effort to streamline our hiring process, SI employees whose current position of record is in the same job series (0301) and who are in a Federal Competitive as this advertised position, are not required to submit a transcript with your application package.

However, if selected, you will be required to provide a copy of your transcript before your start date in the position.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

Major Duties:

The Mission Support Specialist provides financial management, support budget formulation and execution, management procurement activities, and other administrative functions.

In this position, you will: Procure goods and services, verifying the availability of funds, preparing contracts and purchase orders, and ensuring that goods and services are received, accounted for, and paid for.

Assist museum staff in the effective, prompt and policy-compliant procurement of goods and services utilizing purchase orders, purchase cards, online travel tools, reimbursement procedures and various inter-unit transfer procedures.

Assist with the formulation, presentation, execution, and analyses of organizational budgets that support HMSG's mission and functions.

Analyze, monitor, and track expenses and net operating results for assigned areas to ensure proper allocation and effective use of funds during the execution phase of the annual budget.