Medical Support Assistant

Full Job Description

The Battle Creek VA Medical Center is currently recruiting for a Medical Support Assistant for our Community Living Center Units within Extended Care Service.

Basic Requirements: Citizenship: Be a citizen of the United States (U.S.). Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C. § 7407(a).

Experience. No experience required. Education.

High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.

Licensure/Certification/Registration. None Physical Requirements. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.

See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements. English Language Proficiency.

Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f).

Grade Determinations: In addition to the basic requirements for employment listed above, the following education and/or experience criteria must be met when determining the grade of candidates: Medical Support Assistant, GS-3 Experience/Education: None beyond the basic requirements.

Medical Support Assistant, GS-4 Experience.

One year of experience in clerical, office, customer service, or other administrative work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position.

This experience may include but is not limited to; receive guidance from more experienced staff members and require frequent and direct supervision.

At this level, MSAs apply general rules and policies relating to clinic functions, staff, and automated data processing methods in support of treatment to patients.

They utilize a variety of patient data systems in scheduling patients for treatment and annotates patient records. They perform front desk duties, receives telephone call, and visitors to the MSA unit.

They make and cancel appointments, review patient records for necessary information, and review patient demographics and insurance verification.

They consult with clinic staff when processing physician scheduling and administrative orders. OR Education. One year of education above high school. Demonstrated Knowledge, Skills, and Abilities.

Candidates must demonstrated all of the KSA's below: Ability to meet, communicate, and interact with individuals from varying backgrounds and other health care team members in a courteous and helpful manner in order to facilitate medical care for patients Ability to use, and navigate between, various types of office automation equipment and software (i.e.

computer systems, web based scheduling programs; insurance collection system; scanning software, multiple line phone systems; electronic faxing programs) to support patient care Knowledge of basic medical terminology to assist in the provision of care to patients Skill in recording patient messages and understanding physician requests pertaining to follow-up medical care in internal or external clinics.

Medical Support Assistant, GS-5 Experience. One year of experience equivalent to the GS-4 grade level.

This experience may include but is not limited to; receive minor and less frequent guidance from higher experienced staff members for more difficult tasks.

Assignments at this level include, but are not limited to: scheduling and rescheduling patients for treatment; interviewing patients for appointments; referring patients to other medical specialty clinics; providing information to patients necessary to resolve complaints; interacting with both internal and external customers; reviewing and documenting medical outpatient and inpatient electronic health records, as well as administrative records; verifying third party insurance and updating information in the Insurance Capture Buffer (ICB) system; obtaining medical information from patients; coordinating information and actions related to patient care and services; and scheduling appointments in accordance with VHA national scheduling guidelines.

MSAs at this level refer all questions regarding medical attention to the appropriate health care team member. OR Education. Two years of education above high school.

Demonstrated Knowledge, Skills, and Abilities.

Candidates must demonstrated all of the KSA's below: Ability to operate computerized programs and systems in order to enter, modify, and retrieve sensitive medical and patient identifying information(PII) into or from electronic health records, scheduling systems, and/or reports.

Advanced knowledge of medical terminology specific to understand medical diagnosis and procedures sufficient to communicate clinical staff instructions to patients.

Ability to schedule medical appointments in a clinical setting. Ability to work independently in the accomplishment of a wide variety of duties performing patient support work.

Ability to communicate effectively and professionally in person, electronically, and/or by telephone, with internal and external customers.

Skill in customer service with the ability to identify customer concerns, and refer to the appropriate staff, as necessary, to ensure a satisfactory resolution.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/. The full performance level of this vacancy is GS-5.

The actual grade at which an applicant may be selected for this vacancy is in the range of GS-3 to GS-5. Physical Requirements: The work is mostly sedentary.

It typically requires sitting with sustained periods of concentration. There will be some walking, standing, bending, and carrying of relatively light objects.

The position may also require stooping, reaching, lifting, pulling, and other moderate exertion or strain. Incumbent may occasionally have to walk some distance to a meeting. Major Duties:

Medical Support Assistant's (MSA) performs a full range duties related to the delivery of healthcare services in an inpatient setting or outpatient setting.

MSA performs duties related to scheduling per National Scheduling Directives and use numerous computer applications such as VISTA, Office 365, Adobe Acrobat, and other VA automated data processing methods in support of treatment to patients.

Utilize a variety of patient data systems in scheduling patients for treatment and annotates patient records in accordance with VHA national scheduling guidelines.

Is responsible for answering phones, greeting Veterans and visitors to the unit.

Make and cancel appointments, review patient records for necessary information, review patient demographics and insurance verification.

Responsible for relaying messages to appropriate staff inside or outside of the unit. Maintaining medical outpatient and inpatient charts as well as administrative records.

Coordinating information and advise clinical staff on current administrative process and actions related to patient care and services.

Refers all questions requiring immediate medical attention to the appropriate health care team member.

Coordinating administrative functions related to emergency and non-emergency transfers to other VA facilities and area hospitals. Work Schedule: Friday 7:30AM - 4:00 PM.

Hours may be rotated or extended based on the needs of the Medical Center and our Veterans. Telework: Not Available Virtual: This is not a virtual position.

Functional Statement #: 93697-0, 93698-0, 93699-0 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized