Medical Records Administration Specialist

Full Job Description

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

To be considered for the position, you must meet the following qualification requirements: Basic Requirements: Education: Successfully completed training in an approved school for medical records technicians equates to 1 year of general experience.

No credit may be given for partial completion of such training.

Successful completion of a bachelor's degree in a medical records administration educational program accredited by the American Health Information Management Association (AHIMA) and the American Medical Association's Committee on Allied Health Education and Accreditation (CAHEA) meets the requirements for GS-5 positions.

Successful completion of the requirements for a bachelor's degree (in any field) and 1 year in a medical records administration educational program accredited by AHIMA and CAHEA meets the requirements for GS-07.

Specialized Experience (for positions above GS-05): Examples of qualifying specialized experience include: Planning, developing, and directing a medical records program for a health care facility that meets both institutional goals and standards of accrediting agencies.

Evaluating and analyzing the organization and operation of medical records services, including medical records and indexes, and recommending and/or implementing appropriate revisions and modifications.

Assisting medical and administrative staff in evaluating the quality and appropriateness of patient and health care services.

Designing information systems to collect, analyze, monitor, report, and maintain privacy and confidentiality of patient and institutional data for health care related programs, and evaluating and implementing changes to assure the reliability of data.

Developing and implementing policies and procedures for processing legal medical documents and insurance and correspondence requests in accordance with Federal, State, and local statutes.

AND In addition to meeting the Basic Requirements above, applicants must have: Education: Master's or equivalent graduate degree, or two full years of progressively higher level graduate education leading to such a degree, or LL.B or J.D., if related.

OR Experience: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level.

To be creditable, this experience must have equipped the applicant with the particular knowledge, skills and abilities (KSA's) to perform successfully the duties of the position, and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are: Experience training medical staff on correct procedures related to medical records documentation and requirements.

Experience reviewing requests and reporting unusual circumstances related to the use of medical records information.

Experience conducting quality improvement reviews to enhance the accuracy of medical records information.

OR Combination of Education and Experience: Combination of successfully completed graduate level education and specialized experience.

This experience must have equipped you with the qualifications to perform the major duties of this position as described above. If applicable, credit will be given for paid and unpaid experience.

To receive proper credit, you must show the actual time (such as number of hours worked per week) spent in the activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.** Major Duties:

Conducts quality improvement reviews, evaluates documents in medical records, identifies unrecorded diagnosis and inadequate coding and documentation.

Assists in developing policies and procedures for the Medical Record Department, answers medico-legal requests, advises staff members on methods of recording and retrieving health care data for special studies, coordinates doctors' clinical pertinence reviews and closed record reviews.

Performs retrospective and concurrent chart reviews, retrieves data for studies, coordinates with appropriate personnel to meet local requirements concerned with the admission, treatment, transfer and discharge of patients.

Participates in the assessment and recommendation for automating department functions and the medical records.

Along with all other correctional institution employees, incumbent is charged with the responsibility for maintaining security of the institution.

The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.