Materials and Equipment Specialist - Promotional

Full Job Description

This recruitment is promotional only. You must presently be a full or part-time regular or probationary County of Sonoma, Community Development Commission, Sonoma County Fairgrounds, or Sonoma County Water Agency employee in order to apply for this position.

The Information Systems Department (ISD) has requested a department promotional certification to fill a Materials and Equipment Specialist position.

Only qualified permanent and/or probationary Information Systems Department employees on the eligible list may be eligible for referral to the department for the advertised position.

This employment list may also be used to fill future full-time or part-time positions as they occur during the active status of the list.

The Materials and Equipment Specialist will play a crucial role working in our warehouse to support Client Support Services and the entire Information Systems Department.

This position will receive materials, check for damage, quality, and quantity, and verify the material matches the packing slip, purchase order, requisition, or other appropriate document or system record.

Additionally, they will:

• Input receiving information into the department asset management system
• Prepare surplus inventory for distribution to auction, donation, or disposal
• Package damaged, obsolete, or unwanted material for their return or disposal
• Identify, process, and deliver equipment to the department or the designated relay point
• Pick up, deliver, and set up surplus computer and VoIP equipment from and to customer sites
• Move, assemble, and repair office equipment, including furniture and computers
• Store material in the proper location and rotate stock as required
• Move material to and from designated areas by hand, cart, vehicle, or forklift

This position is a physical job and requires the ability to lift and move equipment.

The ideal candidate will possess many of the following:

• Experience in a warehouse that receives technological equipment, such as monitors, computers, servers, etc.
• Excellent organizational and time management skills with an ability to adapt to changing environments and processes
• Excellent administrative and interpersonal skills
• Strong written and verbal communication skills
• Computer/software knowledge, including Microsoft Office, Microsoft Windows, MacOS, iOS, and Android
• Forklift and Defensive Driving certification desired, but not required

Please note: This position is required to have access to the Sheriff’s Office or Probation Department facilities. This requires a more extensive “Security Clearance” that will be performed after hire. Successful completion of the probationary period may be contingent upon passing the security clearance, which may include completion and review of a Personal History Statement packet, Live Scan fingerprint-based criminal history checks, warrant checks, written reference checks, etc. If you are offered a position that requires a security clearance, the job offer letter will clearly specify this as a condition of the probationary period.

Requirements

Experience and Education: Any combination of training and experience which would provide the opportunity to acquire the knowledge and abilities stated herein. Normally, three years of experience in purchasing or warehouse work that includes responsibility for clerical record keeping would provide this opportunity.

License: Depending upon assignment--possession of a valid California driver' license. Certification as a forklift driver and herbicide handler is desirable for some positions.

The position advertised on this announcement does require possession of a valid California Driver’s License.

Qualifications

Considerable knowledge of: the procedures and techniques of receiving, storing, and issuing supplies, material and equipment; the general characteristics of various material used in road or water system/sanitation maintenance or related to Information Systems including familiarity with specifications, major sources of supply and approximate prices; stock control systems, safety rules, regulations and procedures related to receiving and storage activities and equipment; the clerical and record keeping procedures related to purchasing, shipping, receiving, storage, and issuing of materials, supplies and equipment; proper and safe forklift operating and lubricating procedures, if required.

Ability to: organize and maintain a central yard or storeroom; establish and maintain adequate inventory controls and record keeping systems; estimate future supply needs by reviewing past and projected use; accurately and neatly complete forms and records; spot discrepancies between items received and purchase order and packing slip; review computerized stock status reports; perform routine arithmetic calculations; deal courteously with individuals contacted in the course of work; operate a 16,00 lb. Capacity forklift if require; perform tasks which require physical strength and ability.

Additional Information

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Application submissions require the Supplemental Questionnaire be completed.

Responses to supplemental questions may be scored using position-specific criteria.

Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications.

Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application and Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position.

Personally identifiable information (PII) is removed from the standard application fields and applicable attachments.

This PII blind screening practice redacts a candidate’s personal information that could potentially influence or bias the scoring process.

Personal information includes the applicant’s name, former last name, address, phone number, email, driver's license number, school name, education start and end dates, age, date of birth, gender, and race.

This PII blind screening practice helps contribute to a fair and equitable examination process.

Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application and Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire.

Please be aware that resumes and cover letters are not typically evaluated in the Application and Supplemental Questionnaire Appraisal Examination.

Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

Additional Information

A background investigation is required prior to employment.

Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation.

Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

For positions that are required to have access to the Sheriff’s Office or Probation Department facilities, a more extensive “Security Clearance” will be performed after hire.

Successful completion of the probationary period may be contingent upon passing the security clearance, which may include completion and review of a Personal History Statement packet, Live Scan fingerprint-based criminal history checks, warrant checks, written reference checks, etc.

If you are offered a position which requires a security clearance, the job offer letter will clearly specify this as a condition of the probationary period.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply depending on the duties and responsibilities of the position.

If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.

You may also review the Job Classification Screening Schedule to determine the requirements for this position.

How to Apply

Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail.

All applications and appropriate supplemental information as outlined in the job bulletin must be received by the time and date specified on the first page of this job announcement.

Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging.

We are committed to having a diverse workforce that is representative of the communities we serve.

The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: KK

HR Technician: VH