Management Support Specialist

Full Job Description

The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo.

This position is located in the National Zoological Conservation Biology Institution (NZCBI), National Zoological Park (NZP), Under Secretary for Research and Science, Smithsonian Institution (SI).

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service.

For this position, specialized experience is defined as specialized experience is defined as demonstrated experience providing programmatic support, including procurement, financial reconciliations and oversight, logistics, property management, travel orders, record keeping, and other operational functions related to a unit and/or program Or Education: Master's or equivalent graduate degree OR 2 full years of progressively higher-level graduate education leading to such a degree or LL.B.

or J.D., if related may be substituted for the required experience.

Or a Combination: Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the Qualification Standards.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position.

Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience.

Be sure to note the number of paid or unpaid hours worked each week.

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S.

accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

In an effort to streamline our hiring process, SI employees whose current position of record is in the same job series (301) and who are in a (Federal competitive or excepted service appointment) as this advertised position, are not required to submit a transcript with your application package.

However, if selected, you will be required to provide a copy of your transcript before your start date in the position.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

Major Duties:

The Management Support Specialist serves as the primary administrative point of contact and is responsible for handling a variety of office requests in support of center operations.

In this position, you will: Assist Senior Management Support Specialists in developing, analyzing, evaluating, and maintaining internal cuff record systems, file organization, and information and documentation systems.

Procure goods and services by preparing contracts, utilizing a purchase card, and/or creating purchase orders, then verifies that products or services are received, accounted for, and that the vendor is paid.

Manage multiple complex domestic and international travel orders simultaneously by preparing travel authorizations and vouchers in the Smithsonian's travel system.

Provide administrative support to center/program staff and senior management.