Management & Program Analyst

Full Job Description

Management & Program Analyst position is assigned to the Primary Care Service at the Cincinnati VA Medical Center in Cincinnati, OH.

Under the supervision of the Supervisory Administrative Officer/Primary Care. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/17/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: skills in conducting studies, analyzing findings, and making recommendations on operating programs.

Knowledge of the medical staff office and the human resource steps involved in the onboarding process to ensure prompt and efficient onboarding of physicians.

Ability to analyzes medical record information and abstract meaningful data is required.

Experience managing projects and developing programs with responsibility for data collection, management, and reporting and experience developing policies, reports, and correspondence.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have: Successful completion of a Ph.D., equivalent doctoral degree, or three (3) full years of progressively higher-level graduate education leading to such a degree, or LL.M., if related, from an accredited college or university.

Such education must demonstrate the knowledge, skills, and abilities necessary to perform the work of this position. NOTE: You must submit a copy of your transcript with your application.

Education cannot be credited without documentation. OR, Combination of Education and Experience: Applicants may also combine education and experience to qualify at this level.

You must have equivalent combinations of successfully completed graduate level education (beyond a master's degree) and specialized experience as described above to meet total experience requirements.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primary sedentary, although some slight physical effort may be required. Typically, the employee may sit comfortably to do the work.

However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work.

The incumbent must be able to deal with emergency situations and function calmly under stress in both public and private setting.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

The Cincinnati VA Medical Center (CVAMC) is a two-division campus located in Cincinnati, OH and Fort Thomas, KY serving 15 counties in Southwest OH, Northern Kentucky, and Southeast Indiana with 6 Community Based Outpatient Clinics located in Bellevue, KY; Florence, KY; Lawrenceburg, IN; Hamilton, OH; Clermont County, OH, and Georgetown, OH.

The CVAMC also supports two off main campus locations in the Cincinnati area via an Eye Center and Mental Health Outreach Community Division.

Major Duties: The Management and Program Analyst is responsible for assisting with the management of administrative services and maintaining the complex day to day administrative operations of the Primary Care Service, Emergency Department.

Provides administrative support to the Emergency Department Section Chief, Assistant Chief and Chief of the Primary Care service.

Provides assistance in the absence of the Supervisory Administrative Officer and/or Program Specialist.

Tracks and reviews data, generates reports assessing the quality, efficiency, and effectiveness of the department and develops/presents ongoing plans for program improvement.

Advises and assists in determining program needs to assure maximum utilization of space, equipment, people, and funds available and develops alternate courses of action for the betterment of patient care.

Provides guidance and instruction as well as prospective employees on the credentialing and privileging process.

Works closely with the credentialing staff for clinical privileges (new and renewals) for all licensed independent practitioners (LIPs) within the Emergency Department.

Works with the Human Resources department for the entire process of recruiting and onboarding of the Emergency Department providers (MD/PA).

Maintains an accurate and timely Emergency Department staffing schedule displayed on the required locations for staff to view.

Maintains the schedule on the VA SharePoint and/or wireless monitors which requires 100% accuracy.

Assists with the procurement of contracting for the Emergency Department within the Primary Care Service.

Initiates and prepares documents to secure adequate resources to facilitate operations to include determining appropriate costs, performing cost analyses, soliciting bids, writing appropriate justifications, and communicating both orally and in writing with contracts.

Prepares procurement packages, evaluation of proposals for work, acting as the COR (Contracting Officer's Representative) for procurements, and/or maintaining procurement and contracting records (Equipment Procurement & Contracting).

Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

And all other duties as assigned Work Schedule: Monday - Friday, 8:00am - 4:30pm Virtual: This is not a virtual position.

Position Description/PD#: Management & Program Analyst/PD920730 Condition of continued employment: The incumbent is required to maintain a valid Contracting Officers Representative (COR) certificate and stay up to date with current changes and participate in ongoing training related to contracting.

Initial certification for Level 1 COR certificate can be obtained within the first 3-months of this position with the expectation that the Level II COR training certificate will be completed within 13-months of the Level 1 certificate date.