Maintenance Control Manager

Full Job Description

This position is assigned to Maintenance and Operations (M&O) Engineering Section, VA Palo Alto Health Care System. The primary purpose is to serve as a maintenance supervisor.

The Maintenance Control Manager has technical and administrative responsibility to provide supervision, advice and develop programs for the M&O Section, which includes involvement in the Energy Conservation Program and Compliance Program.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/13/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

SELECTIVE PLACEMENT FACTOR: Must have and maintain a current California state driver's license issued by the state of California DMV.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Develops and oversees control systems to prevent or deal with violations of legal guidelines and internal policies; coordinates work operations among subordinate units and with other organizations; ensures all departments and services are complying with the rules and regulations the Healthcare system upholds; evaluates and determines compliance of shop drawings, samples, certificates of compliance, laboratory analyses, certifications, and other submittals from contractors for contract and performance requirements; interprets and applies new directives, procedures or requirements for report and other documents.

You will be rated on the following Competencies for this position: Administration and Management Communications Compliance Leadership Project Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties Include but not limited to: Facilities Operations Planning and Coordination: Plans workload, sets work priorities and deadlines, coordinates work operations, and provides technical and administrative supervision among units to complete operations or provide services.

Develops and oversees control systems to prevent or deal with violations of legal guidelines and internal policies. Evaluates the efficiency of controls and improve them continuously.

Reviews the work of colleagues when necessary to identify compliance issues and provide advice or training.

Reviews and analyzes records and reports of work production costs, equipment, and staff resource utilization to evaluate progress and to control or reduce coats; reports progress and resolution of problems in achieving goals and objectives to higher levels of management.

Gives advice, counsel, and instruction to employees on both work and administrative matters.

Hears and resolves minor complaints from employees; refers group grievances and more serious unresolved complaints to a higher-level supervisor or manager; effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious cases.

Interviews candidates for positions in the unit; recommends appointments, promotions, and reassignments to unit positions; identifies and provides for training needs; and finds ways to improve production or increase the quality of work within the area of authority.

Project/Service Complexity: Keeps the legal and ethical integrity of the healthcare system intact through policy enforcement and program planning.

Ensures all departments / services are complying with the rules and regulations the Healthcare system upholds.

Establishes and adjusts long-range schedules, priorities and deadlines for a variety of regular and special work assignments.

Establishes operating guidelines to implement procedures and methods in delivering services or completing maintenance projects.

Resolves technical work problems not covered by precedents or established policies.

Prepares Scope of Service Contracts of Service: Evaluates and determines compliance of shop drawings, samples, certificates of compliance, laboratory analyses, certifications, and other submittals from contractors for contract and performance requirements.

Evaluates technical data pertaining to materials, equipment, shop drawings, proposals for modifications and additions, and methods of installation submitted by contractors.

Reviews for constructability, technical feasibility, adequacy, and compliance with specifications. Determines materials and equipment meet contract requirements, recommends approval or rejection.

Assists in administering construction contracts by providing technical advice and site visits. Must possess a valid California state driver's license.

Work Schedule: Monday - Friday, 8:00 am to 4:30 pm Virtual: This is not a virtual position.

Position Description/PD#: Maintenance Control Manager/PD00041O Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized