Legislative Information Specialist

Full Job Description

The Office of the City Clerk (OCC) is recruiting for one (1) Legislative Information Specialist II to serve in a temporary non-benefited assignment until August 25, 2026.

The Office of the City Clerk is central to government transparency and strives to instill public confidence and encourage public engagement by ensuring that the highest standards of integrity are met throughout the legislative process and in management of the public record.

Legislators, policymakers, lawyers, architects, planners, scholars, students, and many others throughout the city and across the country rely on our resources to do their work.

The Legislative Information Specialist II contributes to this mission by providing timely access to legislative documents and other City information; exercising responsible stewardship of records filed with our office; offering courteous, comprehensive, and outstanding service to the public and to City staff; and ensuring the quality and accuracy of the information we make available.

This is an exciting opportunity to put your skills to use managing legislation and other records and help people navigate and use them.

YOU WILL BE SUCCESSFUL IN THIS POSITION IF YOU:

YOU WILL BE PREPARED FOR THIS ROLE IF YOU HAVE THE FOLLOWING KNOWLEDGE, SKILLS, AND ABILITIES

Requirements

• Provide information, referrals, and research assistance in person, over the phone, and by e-mail to users of City records including current and historical legislation, the Seattle Municipal Code, City Council meeting records, and other materials in a variety of formats (textual and audio, digital and analog)
• Staff a service desk, providing OCC services and referrals to City employees and members of the public
• Guide customers in the effective use of the Office of the City Clerk’s resources, tools, and equipment
• Assist in the administration of the City of Seattle’s domestic partnership registration program and process cash, check, and online payments
• Assist the public disclosure unit in responding to public records requests by helping with navigating Information Services databases

• Track, file, manage, and report on a wide variety of paper, microfiche and electronic documents
• Enter and edit information in multiple databases, and review data-entry performed by other staff for accuracy
• Catalog paper and electronic documents (text and audio)
• Prepare historical documents for microfilming, scanning, and long-term preservation
• Scan paper records
• Research, troubleshoot, and resolve database errors or discrepancies
• Assist with the administration of public ballot measure processes
• Participate in teams working to improve processes, develop procedures, implement enhancements to access, or resolve problems
• Other assigned duties or projects within the position classification, as assigned.

Qualifications

You will be effective in this role if you have the experience, skills, abilities, and knowledge listed below through a combination of work, education, and life experience as demonstrated in your resume, cover letter, and answers to supplemental questions:

Additional Information

Work Environment/ Physical Demands

This position will primarily be onsite at the Seattle City Hall: 600 Fourth Ave. 3rd Floor, Seattle, WA. Alternative Work Arrangements, including remote work, may be considered after training is completed, and will be based on operational needs. Occasional lifting of up to 40 lbs. may be required.

Total Compensation and Benefits

Temporary employees will receive a minimum of $38.56 per hour, plus 5% premium pay in lieu of full City Benefits. They will be represented by ProTech-17 and are eligible for sick-safe leave and state/Federal mandated leave.

APPLICATION INSTUCTIONS: