Legal Secretary

Full Job Description

This is a non-merit position. Candidates must follow the instructions in the "To Apply" section. Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.

Iowa Attorney General Brenna Bird is seeking a Legal Secretary to support the Attorney General’s Office.

Core Essential Functions
• Provide reception coverage, respond to questions, assist customers in a professional, timely, and courteous manner.
• Receive department visitors, including deliveries and process servers. Assist process servers with obtaining eligible signatures for legal service.
• Answer general questions and route calls on multiple phone lines in a timely, professional, and courteous manner.
• Process incoming and outgoing mail, documents, faxes, and emails. Processing includes scanning, indexing, and uploading both paper and electronic mail.
• Log all lawsuits in spreadsheet, scan, email, and deliver to the proper authority.
• Data entry of accounts payable and receivable.
• Perform back-up responsibilities for all clerical staff or as assigned.

This position requires a high level of commitment to customers and teamwork with the ability to:
• Interact with employees and customers in a manner that is consistent with quality customer service delivery.
• Comprehend and adhere to confidentiality and security provisions.
• Prioritize tasks and time to meet established performance goals and critical deadlines.
• Work productively in a team environment.
• Navigate efficiently in a Windows environment and utilize Word, Excel and Outlook and other personal computer programs as necessary.
• Maintain high attendance and report to work on time.
• Use independent judgement to make sound decisions, demonstrate integrity and confidentiality and a strong work ethic.


Background check is required. Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.e-verify.gov.

The State of Iowa is an Equal Employment Opportunity Employer.


E-Verify and Right to Work
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.

Qualifications

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification: 

1) One year of full-time work experience in legal secretarial work. 
2) Completion of an accredited certificate program for a legal secretary or related curriculum. 
3) Current, continuous experience in the state executive branch that includes one year of full-time work as a Secretary/Receptionist

For additional information, please click on this link to view the job description.

Additional Information

All positions require the ability to type accurately at prescribed standards as evidenced by passing a typing performance tes