Paralegal 3, Social & Health Services Division, Seattle
State of Washington
FreshPosted Apr 7
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Posted: April 7, 2026 (1 day ago)
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Legal Records Professional - Records Unit (Internal Applicants Only)
King County
PAO - Prosecuting Attorneys
Location
Seattle, Washington, 98104
Salary
$36.21 - $45.90
per hour
Type
Full-Time
More Legal jobs →Closes
April 18, 2026
SES Pay Grade
Base salary range: $147,649 - $221,900
Typical requirements: Executive-level leadership experience. Senior executive qualifications required.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job involves managing legal records and calendars in a prosecutor's office, including data entry, preparing court paperwork, handling front desk duties like answering calls and processing bonds, and supporting court proceedings.
It requires working in a fast-paced environment with varying schedules, including overtime.
A good fit would be someone detail-oriented, reliable, and comfortable with technology who thrives under pressure and enjoys team collaboration in a legal setting.
Key Requirements
- Thorough knowledge of office practices and procedures in the criminal legal system
- Skill in managing complex processes and learning detailed calendars from start to finish
- Ability to work efficiently under high pressure and tight deadlines
- High attention to detail and quick decision-making with good judgment
- Excellent computer skills and comfort with various information formats (email, cloud, hard copy)
- Strong communication skills, both oral and written
- Ability to maintain effective relationships with attorneys, court staff, public, and team members
Full Job Description
Internal Applicants Only
This position is open only to current employees of the King County Prosecuting Attorney's Office.
Applicants must serve and pass their six-month probation period in their current position in order to be eligible to apply.
Supervisor: Jill Carter
Salary: Range 47 - $36.21 (step one) - $45.90 (step ten) hourly*
Work Schedule: Tuesday through Saturday, our core business hours are 8:00 am to 5:00 pm. Schedules will vary based upon the rotation. This position also requires overtime when the calendars run long.
Work Location: In- person-King County Courthouse, 516 Third Avenue, Seattle. Employees assigned to these positions are deemed Mission Critical.
Mission-critical employees are those who provide for and maintain the essential functions of the PAO. Mission-critical employees must be available to perform their duties as determined by management.
Requirements
Investigation Calendar: 7:00 a.m. - end of calendar (overtime necessary) Input new investigation referrals and defendants in our PBK database.
Prepare calendar and paperwork for all individuals booked under a criminal investigation. Attend court with prosecutor to prepare all bail and conditions of release paperwork ordered by the judge.
Docket all bail and Conditions of Release in our database.
Omnibus Calendar: 8:00 a.m.- 5:00 p.m.
Omnibus: prepare omnibus calendar, docket, update completed pleas, heavy data entry
Front Desk: 8:00 a.m.- 5:00 p.m. Answer phones from general public and other agencies. Assist anyone who comes to the Records window or direct them to appropriate place.
Scan Investigation packets into PBK. Prepare the daily bond calendar. Process Judgement and Sentence paperwork. Process posted bonds. Provide discovery to defense attorneys.
- Actively participate in PAO equity work, attending equity trainings and discussions.
Qualifications
- Thorough knowledge of office practices and procedures, particularly in the criminal legal system.
- Skill in maintaining an overview of complex processes involving many steps; learning each calendar from beginning to end; and the ability to obtain all information needed for completion.
- Skill in functioning well and efficiently under high pressure and short deadlines.
- Ability to anticipate needs of the calendar Deputy Prosecuting Attorney's (DPA) and court.
- Must respond in a timely manner to questions from the court and the jail.
- High attention to detail.
- Skill in working independently, exercising initiative, and following through on work assignments with little direct supervision.
- Ability to recognize issues and take quick and effective actions all while using good judgment.
- Excellent computer skills required.
- Comfortable with receiving and sending information in many different formats – email, reminders, hard copy format, cloud, etc.
- Skills in expressing ideas orally and in writing.
- Skill in maintaining effective working relationships with attorneys, the court, other employees, and the general public.
- Demonstrated predictable and reliable attendance.
- Desire and ability to work in a team environment.
- Must be able to accept feedback and supervision.
- Commitment to Race, Equity and Social Justice work, including ongoing cultural humility development.
- Provide support for the Race, Equity and Social Justice policy and principles, work with PAO colleagues and management to identify opportunities for improvement.
Additional Information
Application Process:
PAO employees who are represented by Teamsters Local No. 117 will receive priority consideration.
There exists a broken rung in many organizations that can make attaining formal positions challenging to historically excluded groups.
We are not requesting a detailed expression of interest, as we prefer to keep barriers for applying low and will look forward to hearing about experience and aspirations for the role during the interview process.
Selection Process
Per the Collective Bargaining Agreement, qualified bargaining unit members will be invited to participate in a panel interview process.
*Employees with less than 2 years of service will receive .25 per hour less than the hourly salary table due to a mandatory contribution toward the Teamsters Pension Trust that was voted by members of Teamsters Local No. 117.
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