Legal Office Administrator 1, OGC

Full Job Description

The Pennsylvania Department of Transportation is seeking a highly organized, detail-oriented, and motivated professional to join the Office of Chief Counsel as an Administrative Officer.

In this pivotal role, you will provide comprehensive administrative and operational support that keeps the office running smoothly and efficiently each day.

Reporting directly to the Office Manager, you will have the opportunity to take ownership of key processes, collaborate with teams across the agency, and contribute to a mission-driven organization that plays a vital role in supporting transportation systems throughout the Commonwealth.

If you are ready to bring your skills to a dynamic, purpose-focused environment, we encourage you to apply.

Requirements

In this dynamic role, you will serve as a key resource for the Office of Chief Counsel, supporting essential administrative functions that keep operations running smoothly and efficiently. Your responsibilities will span several critical areas, including:

• Human Resources & Administrative Coordination
  Supporting personnel processes, documentation, and day-to-day administrative needs.
• Onboarding & Systems Coordination
  Ensuring new employees have a seamless onboarding experience and maintaining access to essential systems.
• Operations & Office Management
  Overseeing office workflows, supplies, scheduling, and general operational support.
• Emergency Preparedness & Safety
  Assisting with safety protocols, emergency planning, and compliance activities.

If you are a proactive, detail-oriented professional seeking a meaningful and engaging administrative role, we encourage you to apply and become part of the PennDOT Office of Chief Counsel team.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week upon successful completion of probationary period.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of varied office management or staff work within a public or private legal office.

Additional Requirements:

• You must have at least two years of experience organizing and maintaining records.
• You must have at least one year of experience handling and maintaining classified information with discretion.
• You must have at least two years of experience working collaboratively in a team setting.
• You must have at least two years of experience using office technology such as computers, scanners, copiers, and fax machines.
• You must have at least two years of experience working with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.