Legal Clerk IV

Full Job Description

****THIS RECRUITMENT WILL CLOSE AFTER 75 APPLICATIONS ARE RECEIVED****

THE POSITION

The Legal Clerk IV provides routine to difficult legal clerical support to various County departments. Processes and prepares legal documents, notices and correspondence.

Provides direct legal clerical support to attorneys, court officers and other staff. This is the advanced working and/or lead level class in the Legal Clerk series.

A Legal Clerk IV is distinguished by fully comprehending, interpreting and performing the most complex legal clerical assignments while exercising independence of action and decision making.

This position is subject to overtime, standby and callback assignments and performs related duties as assigned.

Legal Clerk's assigned to the Sheriff's Office are also subject to shift work, which includes weekends and holidays.

Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the office worker/clerical bargaining unit for labor relations purposes.

Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months.

Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).

The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management websiteat http://www.stancounty.com/riskmgmt/under "Disability" tab.

Requirements

• Supervise and monitor performance in all Clerk Recorder units;
• Train and monitor subordinate personnel with general direction;
• Examine and/or receive and record judgments, liens, reconveyances, deeds, maps and other documents related to real property for filing and recording purposes;
• Examine documents submitted for filing or recording purposes to ensure accuracy, completeness and conformance with laws, rules and regulations;
• Maintain vital statistic records and issues copies of birth, death and marriage records;
• Calculate, determine and collects fees and maintain simple accounting records;
• Assist the public in locating and understanding historical and current property records;
• File and record contracts, payments and performance bonds;
• Assist the general public in the use of computers and property lien searches;
• Issue marriage licenses and conduct civil wedding ceremonies;
• May receive and process orders by phone, mail or in person for certified and non-certified copies of filed or recorded documents and register Fictitious Business Name Statements;
• Communicate with attorneys, lending institutions, title companies and the public concerning proper completion of documents for re-recording of documents which contain misinformation or require re-acknowledgment;
• Prepare a variety of documents, reports, correspondence, special studies, and research;
• Enter daily index of grantors and grantees into the system and verifies input for accuracy;
• Operate and maintain micro-graphic and photographic process cameras and related equipment in the reproducing of official records and documents;
• Process mail and answer phones; and
• Other duties as assigned.

Qualifications

• Independently and accurately perform advanced level legal clerical work;
• Instruct and monitor line personnel in legal office procedures and techniques;
• Manage various legal projects simultaneously, and maintain order and consistency;
• Exercise independent judgment in decision making;
• Operate related office equipment, such as word processing and/or computers; and use photocopy, adding and microfilm machines;
• Lead and train co-workers;
• Accurately carry out oral and written instructions;
• Prepare complex legal documents;
• Type accurately at the speed which permits successful job performance;
• Answer and screen telephone calls; and
• Update and revise procedures.

• Legal terminology and forms;
• Advanced legal clerical procedures and operations;
• Advanced clerking operations for legal offices and/or law enforcement;
• New laws, amendments, and local rules;
• Codes pertaining to legal offices and law enforcement;
• Data processing principles and advanced computer word-processing applications; and
• English grammar, spelling and proper punctuation.

• One (1) year of experience as a Legal Clerk III in County Government; OR
• Four (4) years of general clerical experience of which three (3) years involved work in a law enforcement, legal secretarial/clerical secretarial capacity (One year of relevant college or business school training may be substituted for one year of the general clerical required experience);AND
• Applicants must be able to type at least 35 WPM (net corrected).

• Bilingual (Spanish) - ability to pass a certification of oral and written testing.

Additional Information

• Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
• Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
• Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.