Legal Assistant (Office Automation)
Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys
FreshPosted Mar 6
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Posted: March 6, 2026 (1 day ago)
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Legal Clerk I/II/III (Sheriff's Office Only)
Stanislaus County
Sheriff's Department
Location
Modesto, California, 95354
Salary
$20.43 - $28.30
per hour
Type
Closes
April 6, 2026
Job Description
Summary
This job involves working as a legal clerk in the Stanislaus County Sheriff's Office Records Division, handling sensitive administrative tasks like managing criminal records, transcribing reports, and entering data into law enforcement systems while providing support to patrol, dispatch, and the public around the clock.
The role requires strong organization and customer service skills to deal with confidential information under pressure and collaborate with various agencies.
A good fit would be someone detail-oriented, team-focused, and comfortable with shift work including nights, weekends, and holidays.
Key Requirements
- Strong customer service and interpersonal skills for interacting with the public, agencies, and county staff
- Excellent time management and organizational abilities to handle multiple tasks under pressure
- Proficiency in transcribing reports with proper English grammar, sentence structure, and punctuation
- Experience maintaining and retrieving data from law enforcement records systems, including CLETS
- Ability to analyze and submit statistical data in compliance with federal regulations
- Understanding of oral and written instructions while adhering to confidentiality guidelines
- Willingness to work shift schedules including nights, weekends, holidays, and rotating shifts every six months
Full Job Description
****This recruitment is only for positions within the Stanislaus County Sheriff's Office****
THE IDEAL CANDIDATE
The ideal candidate will embrace the Sheriff's Office emphasis of protecting and serving our community; will be outgoing with strong customer service skills and the ability to work within an information sensitive environment. The candidate will have excellent interpersonal skills, detail-oriented and able to manage multiple tasks while working under pressure. Must be willing to be part of a team who works closely with other various agencies, county staff and the public.
To Learn more about the Sheriff's Office, click here.
The ideal candidate will embrace the Sheriff's Office emphasis of protecting and serving our community; will be outgoing with strong customer service skills and the ability to work within an information sensitive environment. The candidate will have excellent interpersonal skills, detail-oriented and able to manage multiple tasks while working under pressure. Must be willing to be part of a team who works closely with other various agencies, county staff and the public.
To Learn more about the Sheriff's Office, click here.
THE POSITION
RECORDS DIVISION
The Records Division provides support to patrol, dispatch and the public 24/7, 365 days a year. Legal Clerks assigned to the Records Division must have strong customer service, exceptional time management and organizational skills to perform a variety of highly responsible and sensitive administrative work. They support the technical function of patrol operations and play a critical role in the criminal justice system. Legal Clerks perform a variety of complex specialized office duties, which include but not limited to transcribing reports using proper English grammar, sentence structure and punctuation, maintaining reports, citations, criminal records, court-related documents and various other records. Clerks establish and maintain effective working relationships with government agencies and the public on a frequent basis. Clerks enter, maintain and retrieve data and information from a variety of law enforcement records systems including California Law Enforcement Telecommunication System (CLETS). Clerks will analyze and submit statistical data that meet federal regulations and requirements. They will need to understand and follow oral and written instructions while maintaining confidential sheriff’s department records and reports by adhering to established guidelines and regulations governing law enforcement records.
LEGAL CLERK I $20.43 - $24.83 Hourly
LEGAL CLERK II $21.33 - $25.94 Hourly
LEGAL CLERK III $23.29 - $28.30 Hourly
LEGAL CLERK II $21.33 - $25.94 Hourly
LEGAL CLERK III $23.29 - $28.30 Hourly
Full time Legal Clerks who are assigned to work swing shift will receive shift differential pay of five percent (5%) in addition to their regular salary and those assigned to work graveyard shift will receive shift differential pay of seven-and-one-half percent (7.5%) in addition to their regular salary.
All Legal Clerk positions at the Sheriff's Department are subject to shift work which includes working nights, swings, weekends, and holidays. Shift change occurs every six (6) months at which point all Legal Clerks not in a specialty assignment may be assigned to a different shift.
The Legal Clerk series is block budgeted to allow an employee who meets the minimum qualifications and has satisfactory or above performance evaluations to advance to the next level in the series.
The Legal Clerk I is the entry- level class of the Legal Clerk series. Initially under direct supervision, incumbents learn the basics of the job assigned, along with County and Department policies and procedures. Legal Clerk II performs independently with gained knowledge and experience in all areas of the job assigned. Legal Clerk III is the journey level position and requires advanced proficiency in all areas of the job assigned. Incumbents normally advance to the higher level after gaining progressively responsible experience and achieving proficiency, which meet the qualifications for the next step in the Legal Clerk Series.
Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Office Worker/Clerical Bargaining Unit for labor relations purposes.
Individuals who are in a full-time classified position are required to serve a twelve-month probationary period, which may be extended an additional six months for a total of eighteen months.
Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).
Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide.
The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab.
Requirements
- Assist patrol deputies with information related to agency warrants, criminal history, and records checks;
- Process and enter arrest reports, traffic citations, restraining orders, warrants, etc.;
- Provide customer service and confer with staff, attorneys, and the general public in answering questions;
- Process and interpret various legal forms, documents, and procedures such as minute orders, warrants, restraining orders, etc.;
- Transcription involving legal and law enforcement terminology;
- Performs various entry and maintenance transaction involving stolen vehicles, missing persons, restraining orders, stolen property, etc., within state and national law enforcement telecommunication system databases (CLETS/NLETS);
- Process and type correspondence, notices, and forms;
- Perform data entry;
- File documents and case files;
- Monitor and distribute Department of Justice teletype messages;
- Assemble and maintain files, search for missing documents and files;
- Answer and screen incoming calls and sign up visitors;
- Maintain a good rapport with staff and the public;
- Provide the District Attorney’s office information including case filings, additional reports, and criminal history to prosecute cases in court;
- Respond to public records requests and release in accordance with California the Public Records Act;
- Receive and process requests for background checks;
- Sort and distribute mail;
- Operates a variety of computer software such as Microsoft Word, Excel, Outlook, and programs specific to the Sheriff’s Office;
- Answer phone calls and respond to citizen questions, directing to appropriate agency, department, or staff; and
- Other duties as assigned.
Qualifications
KNOWLEDGE
LEGAL CLERK I and II
LEGAL CLERK I and II
Basic data processing principles and the use of word processing or personal computer equipment in legal clerical operations/settings; andEnglish grammar, spelling and proper punctuation.LEGAL CLERK III Demonstrated knowledge of Legal Clerk I and II requirements, plus:Legal terminology and forms;Legal clerical procedures and operations;Advanced clerking operations for legal offices and/or law enforcement; General codes pertaining to legal offices and law enforcement; andEnglish grammar, spelling and proper punctuation.SKILLS/ABILITIES LEGAL CLERK IType accurately at the speed which permits successful job performance; Operate general office equipment;Understand modern office practices and procedures, including filing, basic mathematics, and record keeping;Perform detailed legal clerical work;Accurately carry out oral and written instructions;Maintain order and consistency in filing processes and meeting deadlines;Read, write and speak effectively;Learn and apply basic California statutes, new laws, amendments and local rules related to assigned duties;Understand and apply procedures in department manuals pertaining to legal forms and processes; andTravel to other department sites.LEGAL CLERK IIDemonstrated skills/ability with Legal Clerk I qualifications, plus:Perform clerical assignments of average difficulty with speed and accuracy;Type accurately at the speed which permits successful job performance;Work independently and exercise common sense and sound judgment in the performance of duties;Deal tactfully and courteously with those contacted in the course of work;Keep accurate records and perform basic mathematics consistent with job assignment;Apply and remain abreast of new laws, amendments and local rules as related to assigned duties and responsibilities;Calendar cases;Assist with training;Provide information concerning procedures and forms for filing civil probate, criminal and juvenile actions to clerical staff, attorneys and the general public; andProcess incoming police reports.LEGAL CLERK IIIDemonstrated skills/ability with Legal Clerk I and II qualifications, plus:Independently and accurately perform difficult legal clerical work;Instruct and monitor line personnel in legal office procedures and techniques;Type accurately at the speed which permits successful job performance;Manage various legal projects simultaneously, and maintain order and consistency;Exercise independent judgment in decision making;Lead and train co-workers;Research and apply laws, amendments, and rules related to assignment;Prepare complex legal documents; andUpdate and revise procedures.We recognize your time is valuable, please only apply if you meet the following required qualifications.EDUCATION/EXPERIENCELEGAL CLERK IEquivalent of one (1) year full-time, general office experience involving typing; OROne (1) year of relevant college or business school training; ANDApplicants must be able to type at least 35 WPM (net corrected).LEGAL CLERK IIOne (1) year of experience as a Legal Clerk I in County Government; ORTwo (2) years of general clerical experience of which one (1) year involved work in a law enforcement, legal secretarial/clerical secretarial capacity; ANDApplicants must be able to type at least 35 WPM (net corrected).LEGAL CLERK IIIOne (1) year of experience as a Legal Clerk II in County Government; ORThree (3) years of general clerical experience of which two (2) years involved work in a law enforcement, legal secretarial/clerical secretarial capacity.
Note: One (1) year of relevant college or business school training may be substituted for one (1) year of the general clerical required experience; ANDApplicants must be able to type at least 35 WPM (net corrected).Legal Clerk I is a Veterans’ Preference Program eligible job classification.
For more information please click here. DESIRABLE QUALIFICATIONSIn addition to the minimum qualifications, applicant screening will focus on the following desirable qualifications.
Please list any of these qualifications you may have within the "Duties" section of the online application.A typing certificate, within 4 years, of 35 WPM (net corrected) from any temporary agency or comparable institution.
The certificate must be a three to five minute timed test OR verification of data entry ability at a speed of not less than 7,000 strokes per hour (accurate and skillfully).Please note that it is in the best interest of the candidate to submit a typing certificate as this department will only consider hiring those that attach one at application.TYPING CERTIFICATEA typing certification (within four years) from Workforce Development, a temporary staffing agency or a comparable institution is required to be attached to your application to be considered for desirable qualifications.
Internet typing certificates are not accepted. The certificate must be a three (3) to five (5) minute timed test and net corrected of 35 words per minute (WPM).
Typing certificates must be on agency letterhead, dated and signed by the issuing agency and have net words per minute listed.
Additional Information APPLICATION PROCEDURES/FINAL FILING DATEApplications cannot be submitted later than 5:00 p.m. on the final filing date.
Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.Resumes will not be accepted in lieu of a completed application.Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application.
Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application.
The online County application is the primary tool used to evaluate your job qualifications.EXAMINATION PROCESSMost County recruitments consists of the steps detailed below and are governed by Merit Principles.
The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.Application Review and Screening.
Applications are carefully screened based on information provided.
Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: April 5, 2026 by 5:00pm
Written Examination: TBD
Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County Sheriff's Department.
GENERAL INFORMATION
Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.
Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
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