Legal Administrative Specialist (Case Manager)

Full Job Description

Salary range contains multiple steps. In most cases, the salary will be set at the starting point of the range for the grade level qualified for new federal employees.

GS-7: $50,4690 to $65,599 GS-9: $61,722 to $80,243 As needed, additional positions may be filled using this announcement.

This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-OHN-12933609-MS through April 28, 2026.

GS-07: To be eligible at the GS-07 level, you must have: one year of specialized experience equivalent to the GS-05 level; or education; or a combination of both specialized experience and education as explained below.

Specialized experience: One full year of specialized experience equivalent to at least the GS-05 level in the Federal service.

Specialized experience is defined as performing the following types of duties: providing legal and administrative support to one or more attorneys including preparing and processing routine legal documents; performing routine litigation support assignments such as assisting with organizing case information; preparing discovery including scanning, tagging documents; assisting attorneys in preparing for court such as preparing exhibits for court appearances, compiling witness and exhibit lists and/or documents needed for court proceedings; and establishing and maintaining a variety of files.

OR Education: One full year of graduate education leading to a degree in a related field (e.g., Criminal Justice, Law, etc.); OR a Master's or equivalent degree in one of the related fields above, which demonstrates the knowledge, skills, and abilities necessary to perform the duties of the position.

Transcripts are required; OR a Bachelor's degree AND possess at least one of the following: (1) class standing in the upper third of the graduating class; (2) an overall GPA of 3.0 OR at least a 3.0 based on course completed during the final two years of your curriculum; a GPA of at least 3.5 based on the average of required course completed in the major field OR based on the average of required courses completed during the final two years of your curriculum; OR (3) election to membership in a national scholastic honor society.

OR Combining Education and Experience: A combination of specialized experience as described above and graduate education described above which when combined equal 100% of the requirements.

GS-09: To be eligible at the GS-09 level, you must have: one year of specialized experience equivalent to the GS-07 level; or education; or a combination of both specialized experience and education as explained below.

Specialized experience: One full year of specialized experience equivalent to at least the GS-07 level performing the following types of duties: Providing legal and administrative support to one or more attorneys including examining, preparing, editing, cite-checking and processing legal documents, tracking cases, evaluating, producing and presenting discovery.

Providing training and support in Legal databases and software (i.e. Eclipse, Relativity, Trial Director, etc).

Assisting attorneys with trial preparation to include items such as subpoenas, trial exhibits, information requests, pleadings, and correspondence.

Completion of factual legal research in legal and non-legal databases. Receiving visitors and telephone calls. Establishing and maintaining a variety of files.

OR Education: A Master's, LL.B., J.D., Ph.D., or equivalent graduate degree in a related field (e.g., Criminal Justice, Law, etc.); or 2 full years of progressively higher level graduate education leading to such a degree that is related to the position and demonstrates the knowledge, skills, and abilities necessary to perform the duties of the position.

Transcripts are required.

OR Combining Education and Experience: A combination of specialized experience as described above and graduate education described above which when combined equal 100% of the requirements.(Please note: Only education in excess of one full year is creditable.) To calculate your percentage of education, first determine the total number of hours that exceed 18 semester hours.

Then divide the total number of your excess semester hours by 18. To calculate your percentage of qualifying experience, divide your total number of months of qualifying experience by 12.

Now, add the two percentages together. The sum of the percentages must equal at least 100%. Transcripts are required.

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy.

To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.

Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Major Duties:

If selected for this position, you will serve as a Case Manager providing a wide range of legal and administrative services to one or more Assistant United States Attorneys (AUSAs) involved in civil litigation for the United States Attorney's Office, Northern District of Ohio.

Typical duties include: Preparing and managing discovery in a variety of formats.

Provides a range of case development and support activities during the investigative, pre-trial, and trial phases of civil cases.

Prepares subpoenas, witness lists/schedules, assembles and maintains exhibit lists and binders. Prepares exhibits and demonstratives for use in legal proceedings.

Provides general administrative support for assigned cases.

This includes, but is not limited to entering information into case management systems; maintaining calendar of assigned active cases; and managing case-related documents.

Conducts factual research and non-complex research of legislation, statutes, regulations, and court cases.

Drafts routine motions, pretrial filings, summonses, subpoenas, satisfactions of judgements, and other routine legal documents.

Responsibilities will increase and assignments will become more complex as your training and experience progress.