Lead Admin (Program Coordinator I)

Full Job Description

Under direct supervision, the Program Coordinator I coordinates procurement and personnel activities as well as provides technical and professional services for the Bureau of Regional and Laboratory Services, Aiken Office.

Job Duties:

Office business management and financial activities: Coordinates and processes, using SCEIS and other related software, all requisitions, contracts, and funding assignments in the procurement of supplies, equipment, utilities, contracts, services, and building repairs.

Serve as Property Custodian. Maintain inventory of all supplies, furniture, and equipment, including vehicles.

Maintain records related to transfer, disposal, or sale of any equipment, furniture, or supplies in accordance with agency policies.

Office administrative duties: Organizes, develops, and implements procedures for recording, routing, sorting, distributing, and filing documentations, reports, correspondence, and administrative forms.

Assist with Freedom of Information Act requests for the office. Maintain files and records of all FOI requests.

Personnel Coordinator: Coordinate PCAS activities. Prepare and process new hire paperwork and other employee actions. Maintain personnel records, assist staff in insurance, savings, retirement, and other related personnel processes.

Training Coordinator: Register staff for training and maintain training documentation (Travel/Training Requests, out-of-state travel requests, E-Learning, etc.). Attend E-Learning updates and keep staff abreast of training requirements and opportunities.

Program Support: Act as the first line of contact for the public, consultants, developers, and outside agencies.

Research and provide information concerning Environmental Affairs questions, programs, and issues.

Interview callers and visitors, and disperse complaints to appropriate staff for resolution, initiate responses and corrective actions when appropriate.

Enter complaints and reports into appropriate database. Provide technical assistance and support to assigned program areas.

Review the workload and operating procedures of assigned program areas and assist with workload as needed. Maintain up-to-date knowledge of the status of assigned program areas.

Perform other duties as required, which includes attending periodic staff meetings and training.

Requirements

• A high school diploma and relevant program experience.

Note: Degrees in a related technical field include, but are not limited to, Earth sciences, chemistry, biology, physics, soil science, environmental science, mathematics, etc.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Applicants indicating college credit or degree(s) on the application are encouraged to upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Additional Responsibilities:

• Must have valid state driver's license, and ability to operate state-owned vehicles.
• Able to provide outstanding customer service in a fast-paced environment.
• Excellent communication and organizational skills.
• Work effectively in a team-oriented environment and encourage positive working relationships with coworkers, industry, and government officials.
• Ability to successfully complete prescribed technical coursework and pass any test relevant to the position within the probationary period or trial period.
• May require:
  • Daily travel throughout the state.
  • Occasional overnight travel.
  • 24/7 call back due to emergencies.

Qualifications

• Data management skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated ability to prioritize and manage time effectively.
• Experience with government purchases and procurement procedures.

Additional Information

SCDES is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

The Department will not sponsor H1B visas for this position.

The South Carolina Department of Environmental Services offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid parental leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)
• Remote Work: The option to work remotely 2 days per week is available after successful completion of 1 year of employment with SCDES, based on job functions.

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.