Law Office Assistant 1/2 PCN 030201 & PCN 030269

Full Job Description

What You Will Be Doing

Law office assistants are responsible for formatting and finalizing various legal documents including diverse pleadings, filed with courts of all levels.

Law office assistants may also assist with formatting and finalizing legislative materials.

Other duties include communicating with various officials and individuals over phone and email, processing incoming/outgoing legal documents, creating case files, organizing case files, scanning, filing, faxing, coordinating case-related attorney travel, and other duties as needed.

This position will be assigned that could cross different sections including Consumer Protection, Corrections, Special Litigation, and Torts.

Mission and Culture

The Department of Law upholds the rule of law, protects public safety, and provides high quality legal representation to executive branch agencies for the benefit of all Alaskans.

The Department of Law is committed to excellence in our work.

We will maintain the highest standards of ethics and professionalism to promote exceptional legal representation to the state through a valued and well-trained team of attorneys and administrative professionals dedicated to public service.

Our team values integrity, success, positivity, creativity, and empowerment.

The incumbent can expect to be relied on for their strengths as well as given opportunities for professional development as part of a focused team.

Benefits of Joining Our Team

The incumbent will support a series of attorneys and paraprofessionals while also working collaboratively with other legal support staff.

We offer opportunities to learn about the law, the legislative and judicial systems; engage with the three branches of government; and prepare for trainings, hearings and trials.

We offer flexible work schedules upon completion of a probationary period as well as Alternate Work Week agreements and teleworking (when suitable to the position).

This is a flexibly staffed position with a clear advancement opportunity for anyone coming in at the first level. Additionally, we offer promotional opportunities into paralegal or administrative positions that might suit your career goals. People who thrive in our office are those who arrive each day with a willingness to learn and tackle new challenges.

The Working Environment You Can Expect

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies:

• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

• Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Requirements

Law Office Assistant 1 Minimum Qualifications (Range 11)

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions:

Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.

An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.

Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.

Special Note (All Levels):

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS).

If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

Law Office Assistant 2 Minimum Qualifications (Range 13)

One year of specific experience as a Law Office Assistant 1 with the State of Alaska;

OR

Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska;

OR

One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.

Substitutions:

A bachelor’s degree in a legal field of study may substitute for the required experience.

An associate’s degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience.

Post-secondary education from an accredited college or university in a non-legal field of study may substitute for up to 6 months of the required experience (2.67 semester hours or 4 quarter hours equal one month).

Vocational-Technical Certification in a generalized business support (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience.

Special Note (All Levels):

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS).

If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

Qualifications

If selected for an interview, the applicant must provide the following:

Special Notices

• Ability to obtain and maintain a Public Notary issued through the State of Alaska.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application.

If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully.

Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.

Flexibly Staffed

This position is flexibly staffed. Depending on the applicant's training and/or experience, this vacancy may be filled at either the 1 or 2 level. The full range of salaries is listed above.

The position's level will determine the starting salary.

If filled at a lower level, promotion to the higher level will only occur upon successfully completing the probationary period and the required training, provided the applicant meets the minimum qualifications of the higher job class and receives final approval from the supervisor.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application.

If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.

Transcripts can be attached at the time of application or provided at the time of the interview.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above.

If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution.

It is your responsibility to provide such evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met.

If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Background Check
The successful candidates must pass a comprehensive background investigation, which includes a criminal history check.

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).

Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P.

O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance, please visit the reset password page.

Additional Information

For specific information about this position, please contact the hiring manager at the following:

Cassidy White
Law Office Manager
(907) 269-5100
cassidy.white@alaska.gov