Judicial Operations Clerk (D6 Tama 112693)

Full Job Description

The Iowa Judicial Branch, in Tama County, seeks applicants for a Judicial Operations Clerk within the Clerk of Court Office to perform the clerical support and customer service for efficient court operations and the integrity of court records.

This position will process jury and case-related documents such as petitions, orders, writs, applications, motions, bonds, exhibits, and other official case and court-related documents and media to support accurate records and efficient court operations.

This position will also perform duties related to jury management.

This position will provide customer service to assist court users in-person and on the phone with general requests on court-related matters, process and record payments, and answer case processing questions.

This position will also provide customer service and support for case information and processing for attorneys, judges, law enforcement, and other agencies.

This position may occasionally support courtroom operations. This position will respond to records requests and be involved in records management.

Under the direct supervision of the Clerk of Court and Judicial Operations Supervisor(s) candidates will have the desire to learn the complexities of our court case processing system using our statewide Electronic Document Management System (EDMS) and jury software.

The successful candidate will be able to learn and navigate other court record-specific computer programs and technology.

This position will have the ability to professionally communicate in person and on the phone with a variety of court users.

The successful candidate will have keen attention to detail to maintain the accuracy and integrity of court records.

This position may occasionally travel to other counties within the judicial district.

What’s in it for you:

• Collaborative, positive professional work environment
• Opportunities to make a widespread difference in the Iowa communities
• Excellent benefits package
• Paid Holidays/Vacation/Sick Leave
• Iowa Public Employees’ Retirement System (IPERS) plan
• Employee discount program
• Employment with the Iowa Judicial Branch may qualify for the federal student loan repayment program.

The pay range for this position is $21.42 - $33.86 per hour. This is a contract-covered, FLSA non-exempt position. The starting salary for new state employees is expected to be at the base of the pay range. Adjustments may be made if the successful candidate has relevant experience.

Hours: Monday – Friday 8:00am – 4:30pm

Position classification is determined as the ‘best fit’ of the duties assigned to and performed by a position. This position is classified as a Judicial Operations Clerk as summarized below.

Summary

Perform customer service, clerical, and administrative work necessary for court operations.

Examples of Duties and Responsibilities

• Provide customer service by responding to inquiries from the general public, attorneys, and court employees.
• Assist court users with resources, equipment, and services.
• Perform routine court operations paper and electronic documentation tasks and filing in accordance with established procedures.
• Review, process, update, and publish information, documents, files, orders, warrants, judgment notifications, and other materials for completeness and accuracy.
• Perform basic bookkeeping and accounting tasks, including cashier duties and processing as needed.
• Assist courtroom preparations for appropriate proceedings, including electronic device setup and digital recording management software use as needed.
• Provide office support such as maintaining organization, equipment, and supplies.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Familiarity and understanding of court operation support, record keeping, and filing.
• Basic computer database, software, and math skills.
• Ability to secure confidential data and maintain confidentiality.
• Ability to prioritize work and meet deadlines.
• Verbal and written communication skills.
• Attention to detail.
• Reliable transportation and the ability to travel.

This is a non-merit position with the Iowa Judicial Branch. Candidates must follow the instructions in the “To Apply” section.

Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services – Human Resources Enterprise.

Qualifications

The incumbent must meet the minimum requirements to qualify for the position.

1. High school diploma (or high school equivalency diploma).
2. One (1) year of experience in customer service.

Education cannot be substituted for customer service experience.

Additional Information

May be designated to give bond per Iowa Code §602.8101.3

Preferred Qualifications

• Experience with court or legal process or terminology.
• Experience with accurate record keeping.
• Basic cashier or bookkeeping experience.
• Experience securing confidential information.