Judicial Assistant (D6 Linn 112046)

Full Job Description

The Iowa Judicial Branch, in LinnCounty, seeks applicants for a Judicial Attendant in Linn District Associate Court and Juvenile Court to perform clerical, administrative, and logistical support for efficient operations.

This position will provide direct support to several District Associate Judges, including drafting orders, case scheduling, queue workflow triaging, case management, coordination and management of courtroom technology and remote court events.

This position will provide exceptional, professional customer service, assisting and communicating with court users, including judges, attorneys, clients, jurors, agencies, other internal and external justice partners, and the public.

This position directly supports District Associate Judges in misdemeanor and juvenile courts but may be assigned to other Judicial Attendant roles as needed.

The successful candidate will have extensive customer service experience and interpersonal skills; experience with court or legal process and terminology; experience with Microsoft Office Suite and online meeting programs; experience securing confidential and sensitive information; experience proofreading, editing, formatting, or drafting official documents; exceptional verbal and written communication skills; be highly organized, detail oriented, self-motivated, and resourceful; and will be able to operate and navigate court-related computer programs and technology.

What’s in it for you:

• Collaborative, positive professional work environment
• Opportunities to make a widespread difference in the Iowa communities
• Excellent benefits package
• Paid Holidays/Vacation/Sick Leave
• Iowa Public Employees’ Retirement System (IPERS) plan
• Employee discount program
• Employment with the Iowa Judicial Branch may qualify for the federal student loan repayment program

The pay range for this position is $23.13 - $36.57 per hour. This is a contract-covered, FLSA non-exempt position. The starting salary for new state employees is expected to be at the base of the pay range. Adjustments may be made if the successful candidate has relevant experience.

Position classification is determined as the ‘best fit’ of the duties assigned to and performed by a position. This position is classified as a Judicial Attendant as summarized below.

Summary

Support the daily operations of a courtroom, courtroom preparations, and judicial officers for efficient court operations.

Examples of Duties and Responsibilities

• Administer daily courtroom operations, courtroom preparation services, judicial officers support, jury management, and trial preparation services.
• Ensure resources, equipment, services, and ADA accommodations are arranged, recorded, and delivered.
• Conduct courtroom preparations, including electronic device setup and digital recording management software use.
• Assist judicial officers during proceedings or other court-related sessions.
• Assist judicial officers by preparing orders, rulings, memoranda, correspondence, etc., as needed.
• Provide customer service by responding to inquiries from judicial officers, court employees, attorneys, and the general public.
• Assist with documentation, filing, and record-keeping services.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge and understanding of court operations and case flow management.
• Ability to provide support for a judge, such as calling parties into the courtroom for the next proceeding, assisting with exhibits, and drafting correspondence and orders.
• Ability to communicate with internal and external clients and customers to meet their needs in a polite, courteous, and cooperative manner.
• Ability to maintain order in the courtroom and interact with upset or uncooperative people.
• Ability to be flexible and adapt to changes in policies, procedures, directives, and amendments to laws and rules.
• Ability to secure confidential information and maintain confidentiality.
• Ability to proofread materials for grammatical, punctuation, and spelling errors.
• Ability to prioritize work and meet deadlines.
• Verbal and written communication skills.
• Problem-solving skills and attention to detail.
• Reliable transportation and the ability to travel.

The Iowa Judicial Branch is an Equal Opportunity/Affirmative Action employer.

Applicants may review the Equal Employment Opportunity Utilization Report from the Iowa Judicial Branch website as part of our commitment to transparency and compliance with federal and state regulations.

Please go to www.iowacourts.gov and click on the Careers page.

Candidates need to complete the NEOGOV application and attach a cover letter and resume. Final applicants are subjected to a criminal background check. The Iowa Judicial Branch is an E-Verify employer.

This position is covered by a Collective Bargaining Agreement (CBA) with American Federation of State, County, and Municipal Employees, Iowa Council 61, AFL-CIO (AFSCME).

This is a non-merit position with the Iowa Judicial Branch. Candidates must follow the instructions in the “To Apply” section.

Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services – Human Resources Enterprise.

Qualifications

The incumbent must meet the minimum requirements to qualify for the position.

1. High school diploma (or high school equivalency diploma)

2. One (1) year of professional office experience in business support, court, legal support, or a related area.

3. One (1) year of experience in customer service.

Experience may be substituted with related education on the basis that successful completion of thirty (30) semester hours or academic equivalent equals one year of experience.

Education cannot be substituted for customer service experience.

Additional Information

May be designated to give bond per Iowa Code §602.8101.3

Additional Information

Preferred Qualifications

• Extensive customer service experience and interpersonal skills.
• Experience with court or legal process or terminology.
• Experience with Microsoft 365 and online meeting programs.
• Experience securing confidential and sensitive information.
• Experience proofreading, editing, formatting, and/or drafting official documents.