Inventory Management Specialist

Full Job Description

This position serves as an Operating Room Inventory Manager Specialist in the Commodity Management Division with specialized focus on the Medical/Surgical Supplies of the Logistics Service in a Veteran Affairs Health Care System (VA HCS) and supported catchment area, with responsibility for the inventory management of all expendable supplies and durable medical equipment (DME) and with oversight of implant inventory in the assigned area(s).

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/30/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 level in the Federal service that has equipped me with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of this Inventory Management Specialist position.

Specialized experience includes: managing a variety of expendable items and durable medical equipment; developing and supporting the creation of acquisition strategies to acquire and purchase durable medical equipment; implementing programs for the return and reutilization of medical supplies; utilizing best practices, principles and tools to determine and evaluate supply system performance; and serving as a point of contact for the coordination of material support and the resolution of logistics problems.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B.

of J.D., if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application.

Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level.

equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position.

Only education in excess of the first year (18 semester hours) may be used to qualify applicants for the GS-09 level.

NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

You will be rated on the following Competencies as part of the assessment questionnaire for this position: Contracting and Procurement Planning and Evaluating Technical Competence Communication Technology Application Problem Solving Physical Requirements: The work requires moderate standing, walking, bending, lifting, pushing and carrying of assorted items.

There is a certain mobility factor associated with this position in physically visiting clinic, operative and administrative areas for picking up and delivery of medical/surgical supplies.

Due to the nature of the position and duties, the employee may be called upon to assist in the receipt, storage and distribution of various supplies, primarily consisting of lifting light boxes generally less than 40 pounds, utilizing appropriate material handing devices, and placing items on shelves or carrying them elsewhere on station.

Must maintain applicable training and licensing to operate assigned equipment.

The position must be able to deal with emergency situations and function calmly under stress in both public and private settings.

Functional Requirements: Individuals, including wage-grade drivers, title 5, title 38, and hybrid title 38 employees or volunteers who are required to operate a government owned or leased vehicle to successfully carry out their assigned duties must be medically cleared prior to appointment (positions that require a CDL are covered under a separate OF-178).

Assessment must be made for any acute or chronic medical/physical condition or medication use which interferes with the ability operate the appropriate Government-owned or -leased vehicle safely and without undue risk to themselves or others.

The following requirements must be met: distant vision 20/40 in one eye with or without correction, field of vision 70 degrees, ability to distinguish red, green and amber.

whispered voice at five feet, or average hearing loss of not greater than 40 dbs. at 500, 1000 and 2,000 Hz. Major Duties:

Duties include, but may not be limited to the following: Conducts short, mid and long-term advanced planning for operating room (OR) expendable items and durable medical equipment (DME), utilizing enterprise-wide computerized planning tools.

Analyzes data and computes requirements for supplies and DME. Performs analytical work to manage, regulate, coordinate, or otherwise exercise control over OR expendable (EX) supplies.

Forecasts short and long-range inventory needs considering changes in medical and surgical technologies, clinical scheduling changes and program requirements.

Develops acquisition strategies to acquire and purchase DME, displaying familiarity with contracting laws and regulations with industry practices.

Exercises Ordering Officer Authority in determining best value and contract sourcing.

Assists customers in the creation of Performance Work Statements for procurement; and determines the best purchasing and payment method to utilize, i.e. purchase card order, contract document, etc.

Conducts market research on product pricing and performance. Reviews the OR schedules and anticipates the supply needs of the OR in advance.

Works independently and is responsible for receiving and ordering initial stock requests for surgical implantable devices.

Manages inventory, independently sets initial stock and par levels and reorder points and resolves issues for surgical services.

Utilizes best practices, principles and tools, concepts and methodologies to determine and evaluate supply system performance.

Coordinates rotation of emergency caches to prevent expirations and economy of supply while maintaining National Emergency Management stock levels.

Conducts wall-to-wall and periodic inventories on own initiative to identify potential shrinkage issues or other supply chain discrepancies.

Utilizes automated inventory management system, such as General Inventory Package (GIP) or other equivalent system, to maintain current inventory data. Analyzes a range of inventory management reports.

Coordinates with stakeholders to ensure new or replacement item requests are submitted to the Clinical Product Review Committee (CPRC).

Supports other elements of the organization and performs other duties as assigned. Work Schedule: Monday-Friday; 7:00am - 3:30pm Virtual: This is not a virtual position.

Position Description/PD#: Inventory Management Specialist/PD99809S Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized