Human Resource Consultant Assistant 2 - Training/Resolutions

Full Job Description

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Human Resources Consultant Assistant 2 (HRCA2) at Clallam Bay Corrections Center.

Clallam Bay Corrections Center is a 900-bed male facility located on the point of the Olympic Peninsula.

It is 50 miles west of Port Angeles and looks out over the Strait of Juan de Fuca at Vancouver Island. This facility houses medium and close custody incarcerated individuals.

CBCC also operates a Restricted Housing Unit.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

Requirements

The Human Resource Consultant Assistant 2 (HRCA2) assists the CBCC Facility Performance Coordinator (FPC) and Resolution Program Manager.

Duties include but are not limited to:

• Assist in the facilitation, direction and implementation of all aspects of the facility’s Resolution Program (RP).
• Provides clerical support to FPC and Resolutions Specialist.
• Collect all complaints, in accordance with policy, from the facility resolution boxes.
• Scan appropriate resolution documentation into OnBase in a timely manner and using the appropriate applications.
• Confirm all resolution documentation is accurate and filed for appropriate processing, manage timelines at each level of review.
• Secure all resolution documentation to include: maintaining appropriate and accurate filing of hard copies, including rewrite concerns.
• Follow guidelines listed in the RPM manual to include: appropriate archiving and disposition of resolution documents and maintain confidentiality of the program.
• Transcribe written/oral resolution requests at all levels.
• Provide and prepare documentation for public disclosure requests.
• Track and input training participation, data entry and report management in the Learning Center (LC) database.
• Create course assignments, classes, locations, classrooms and user defined tasks within the LC database.
• Enroll staff into class offerings, process attendance, and complete the gradebook for each session.
• Create, run and pull simple to complex reports using Standard reports, Custom Reports and HRMS within LC.
• Schedule Instructors and assign to staff DOC courses for Annual In-Service, Administrative Orientation, and online training classes as required by the Training and Development Unit.
• Schedule Administrative Orientation for all new staff.

Qualifications

Required:

• High school diploma or GED equivalent.
• Working knowledge of Word, Excel, Power Point and Outlook.
• Ability to multitask and function in fast paced environment.

Desired:

• 2 years office experience including 2 years' experience in Human Resources or related setting or equivalent education/ experience.

Additional Information

Supplemental Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

1. Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.

Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety.

We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.

2. People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
3. Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
4. Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• In order to be considered for this position, please attach the following items with your application:
  1. 1. Resume
     2. Cover Letter

Please include a minimum of three (3) professional references with your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

**Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

OR

PSERS: Many DOC jobs are covered by the Public Safety Employees' Retirement System (PSERS).

If someone moves from a Public Employees Retirement System (PERS) eligible position to a PSERS eligible position, they actually retire under two different systems/plans.

For more information, please contact the Department of Retirement System at: 1-800-547-6657.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email dsmcdonald@doc1.wa.gov or call us at 360-640-5117. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.