Human Resource Associate (Internal only -- TLT/ Special Duty Assignment)

Full Job Description

This position is only open to current King County employees.

The Department of Public Health (DPH) is seeking individuals who strongly believe that communication is key to success, have outstanding customer service skills, and a keen attention to detail for Special Duty opportunities as Human Resource Associates.

This Special Duty Assignment (SDA) or Term Limited Temporary Assignment (TLT) will give the successful applicant(s) a unique opportunity to gain hands-on Human Resource (HR) experience, and develop valuable skills in a supportive, fast-paced environment.

As we continue to innovate and evolve, your contributions will have a direct and positive impact on the success of our team and the department as a whole.

These assignment(s) are anticipated to last approximately five (5) months with possibility of extension based on business and operational need.

Note: This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months.

Position Summary

As an HR Associate, you will be a key member of the Employment & Hiring Team and will provide administrative support for Public Health’s recruitment and onboarding efforts, while also assisting in the creation of documents.

In this assignment there will be the opportunity to organize and deploy key elements of high-volume selection processes to screen, evaluate, and hire 250 or more employees annually.

This role will also organize, prioritize, coordinate, and respond to a variety of inquiries in support of special projects, research, information and data requests.

These positions will report to the HR Supervisor who oversees the day-to-day functions of the Employment & Hiring Team.

Background

The Human Resources Section falls under the Office of the Director (ODIR) and is responsible for Employment and Leaves; Leadership Development and Employee Engagement; and Employee and Labor Relations.

Public Health – Seattle & King County ("PHSKC", "Public Health", or "the department") is the Public Health Department for King County, Washington which includes 39 cities, including the City of Seattle, and unincorporated areas. Public Health is one of the largest metropolitan health departments in the United States with over 1,600 employees. With a biennial budget of nearly $1 billion, the department serves approximately 2.3 million people of King County who reside in urban, rural, shoreline, foothill, and mountain communities with distinct environments and unique public health needs. We operate primary care, dental, sexual and reproductive health, parent child health, and other health care-related services throughout King County across 40 sites and mobile clinics. King County is an international port of entry, welcoming nearly 40 million visitors annually. Over 100 languages are spoken by King County residents.

Commitment To Equity and Social Justice
Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit: http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx.

Work Schedule
The typical work week is Monday through Friday, 8:00am – 5:00pm; 40 hours per week. This position is designated as hourly/non-exempt under the regulations of the Fair Labor Standards Act (FLSA), which means it is overtime-eligible. You must receive prior approval from your supervisor before working any necessary overtime hours to meet your position responsibilities. Our employees are paid on a bi-weekly schedule, every other Thursday.

Work Location
This position is based out of the Chinook Building located at 401 Fifth Avenue, Suite 1000, Seattle, WA 98104 but work is performed in a hybrid environment.

The HR team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. Travel to other work locations, campuses, and community events may be necessary.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely.

The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

Requirements

• Provide administrative support for full-cycle recruitment, selection, and onboarding processes.
• Serve as the primary point of contact for candidates, ensuring seamless coordination with Recruiters and the department, while delivering exceptional customer service.
• Engage with candidate and staff, both in-person and remotely.
• Schedule and oversee candidate assessments and interviews.
• Manage HR-related documents, ensuring accuracy in tracking and filing both electronically and in paper format.
• Initiate and process pre-employment contingencies to include employment references, criminal background checks, and pre-employment physicals.
• Oversee the documentation and completion of hiring procedures for new hires within Public Health.
• Utilize PeopleSoft, NEOGOV, Word, Excel, and SharePoint to monitor recruitment efforts, draft correspondence, and compile reports.
• Use Microsoft Outlook and Teams to organize meetings and manage responses from team members.
• Uphold strict confidentiality regarding Human Resource matters, including employment decisions and disciplinary actions.
• Ensure adherence to employment standards and legal requirements including Federal, State, and local laws, as well as relevant County policies.
• Contribute to the Employment & Hiring Team’s continuous process improvement efforts, including documenting processes, providing support in meetings, and following up as requested.
• Represent and promote Public Health at events, advocating for the organization as a premier employer.
• Crosstrain and back up other team members in the coordination and facilitation of monthly new employee orientation.
• Other duties as assigned.

Qualifications

Our ideal candidate will demonstrate the following (Minimum Qualifications):

• An understanding of Public Health policies and practices.
• Experience with continuous process improvement efforts.
• Experience applying human resource practices and guidelines.
• Experience gathering and reporting data
• Experience using PeopleSoft or other HRIS/Human Capital Management systems.
• Experience using NEOGOV or other electronic applicant tracking systems.
• Experience using Laserfiche or other electronic employee record software systems.
• Experience supporting unionized employees (or experience in a unionized environment).
• Experience providing administrative support for public sector recruitment teams, especially in high-volume recruitment environment.

Additional Information

To ApplyIf you are interested in pursuing this position, please follow the application instructions carefully.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.

Who May Apply

We are only accepting applications from current King County employees. The Special Duty and/or Term-Limited Temporary positions are expected to last approximately five (5) months with possibility of extension based on business and operational need.

To be eligible for a Special Duty Assignment, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employee in King County who has completed their initial King County probationary period. You must have supervisor approval prior to taking a Special Duty Assignment.

Application Process

The following items are required to be considered for this vacancy:

• NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Letter of Interest – Please share why you are interested in this position and what you think you could bring to this role.

(Please note: Cover letters, resumes, and additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above).

Your application may be rejected as incomplete if you do not include the relevant information in your application. Cover letters and/or resumes are not accepted in lieu of a completed application.

Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

ContactIf you have questions or would like more information about the application process, please contact Falisha Forgash, HR Analyst at fforgash@kingcounty.gov.

Union Membership This position is represented by Teamsters Local 117 P&T. Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health – Seattle & King County relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health – Seattle & King County positions.

When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description.

This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.

• If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce.

To reach this goal we are committed to workforce equity.

Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards.

We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) EmployerNo person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.