HR SPEC (MILITARY)

Full Job Description

This position is for a HR SPEC (MILITARY), PD# D2402000, part of the Nevada Air National Guard. This position is located at an Air National Guard (ANG) Group Commander's Support Staff (CSS) unit.

The primary purpose of this position is to serve on the Group Commander's Support Staff (CSS).

The incumbent will administer and direct the Group Commander's Support Staff functions to ensure smooth day-to-day operations. Additionally, trains in the accomplishment of tasks set forth herein.

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered.

Education requirement is based upon the qualification standards for the specific position and is stated under the heading "EDUCATION".

Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position.

Therefore, we encourage you to be clear and specific in describing your experience.

EACH APPLICANT MUST FULLY SUBSTANTIATE (IN THEIR OWN WORDS) THAT THEY MEET THE REQUIREMENTS OF THE SPECIALIZED EXPERIENCE LISTED BELOW; OTHERWISE, THE APPLICANT WILL BE CONSIDERED UNQUALIFIED FOR THIS POSITION.

DO NOT COPY FROM THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION OR YOU MAY BE DISQUALIFIED.

GENERAL EXPERIENCE: Must have ability to analyze problems to identify significant factors, gather pertinent data, and recognize solutions; plan and organize work; and communicate effectively orally and in writing.

SPECIALIZED EXPERIENCE: Must have 1 year specialized experience equivalent to at least GS-7. Major Duties:

1. Program Management: Plans, organizes, and oversees the full complement of activities within the Group Commander's Support Staff (CSS).

Oversees Group programs to facilitate the Group and squadron commander's vision.

Keeps abreast of and briefs the Group and squadron senior Commander(s) regarding assigned program status; actual or potential problems and changes that could possibly affect the operation of the group and subordinate units.

Recommends redirection of assets if necessary to achieve improved overall mission effectiveness.

Oversees workflow and tasking to ensure personnel and administrative processes are completed as required. Reviews organization mission, functions, and manning requirements.

Identifies requirements and initiates requests for additional resources including personnel, overtime, equipment, supplies, and space to ensure success in meeting goals and objectives.

Provides advice to senior staff on significant issues and problems related to work accomplishment.

Establishes metrics and analysis systems to ensure actions are timely processed, measured, and reviewed at critical points.

Performs self-inspection and presents detailed and comprehensive report with any corrective action taken to supervisor. Follows-up to ensure complete and quality resolution of discrepancies. 2.

Office Administration: Prepares the preparation and review of outgoing correspondence for conformance with Air Force instructions, policies, format, and assembly; for accuracy of spelling, punctuation, form, grammar; and for completeness of reports and correspondence.

Reviews incoming correspondence to determine the appropriate action required and priority; referring to appropriate individual or office for response.

Personally prepares response to routine inquiries; consolidates information for reports; interprets reporting requirements and implementing instructions; arranges with subordinate offices to submit response; and follows-up to meet suspense or deadline.

3. Technical Administration: Integrates Information Technology into Group Staff operations.

Technical expert in Microsoft Office applications, Adobe Acrobat, Electronic Record Management, and other Air Force information systems to create, copy, edit, and print a variety of standardized documents.

Prepares orders for a variety of actions (e.g., special tour, annual tour, school tour, and civilian orders) using the order writing system.

Provides training and gives guidance in the preparation and publication of orders.

Administers the Defense Travel System (DTS); provides training, approves e-finance process, creates profiles and pulls reports.

Communicates needs for collaboration tools with Knowledge Management Center to automate processes.

Designs and maintains collaborative tools; including but not limited to the Air Force Portal, SharePoint, websites and dashboards. Serves as a Unit Property Custodian. 4. Unit Training Program.

Assists the Unit Training Manager in managing the unit training program and all subsequent listed duties within this section. Serves as focal point for all Career Development Course (CDC) waivers.

Orders and issues CDCs and processes CDC waivers. Tracks progression, and schedules End of Course (EOC) exams. Documents and reports CDC failures to Force Development Flight.

Prepares AF IMT 2096, Classification/On-the-Job Training Action, affecting AFSC Special Experience Identified (SEI), or Upgrade Training (UGT) status.

Ensures eligibility and completion of training requirements. Schedules, conducts and documents (memorandum for record) work center visits and follows up on corrective action.

Briefs the Group Commander at least quarterly on the Status of Training (SOT). Processes classification actions for unsatisfactory progress in upgrade/qualification training.

Documents Commander Recommendations. Prepares and conducts training review board and maintenance training review board. 5.

Serves as the organizational point of contact and liaison with the Force Support Squadron (FSS). Assists in administering and monitoring personnel resource requirements.

Compiles personnel transactions according to the specific, established requirements of each case.

Independently determines the steps and procedures necessary to perform the full range of clerical processing functions associated with personnel liaison assignments.

Serves as central point of contact to provide authoritative explanations of personnel-related requirements, instructions, and procedures and to assist in resolving operational problems involving all functional areas of personnel.

Serves as central point of contact to provide authoritative explanations of personnel-related requirements, instructions, and procedures and to assist in resolving operational problems involving all functional areas of personnel.

Performs other duties as assigned.