Health System Specialist

Full Job Description

The position provides subject matter expertise and acts as a facility liaison regarding regulatory committees and underlying regulations in ensuring compliance in research.

The position provides high level analytical and procedural support of projects in a comprehensive research setting, providing day-to-day support for the VA Research Program.

The position works independently, within established practices and procedures when indicated.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Basic Qualifications: In order to be considered for the GS-0671-11 Health System Specialist position, you must meet the following requirements: Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration.

~OR~ Specialized Experience: At least one (1) full year of specialized experience equivalent to the GS-09 level in the federal service that has equipped you with the particular knowledge, skills and abilities to successfully perform the duties of the position and that is typically related to the work of a Health System Specialist.

Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

GS-11 grade level: One year of specialized experience (equivalent to the GS-09 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization.

Specialized experience includes, but is not limited to: Management of health care delivery systems.

Skill in applying Federal, State and VA laws, rules, and regulations relative to compliance and the conduct of investigative studies involving human subjects, research safety and security, and research information security Providing advice and consultation to IRB chairs, members, and staff, and to educate the investigative community of local and external policies and procedures with regards to research involving human subjects.

~OR~ Applicants may substitute education for the experience required for the GS-09 level with the following: Ph.D.

or equivalent doctoral degree ~OR~ 3 full years of progressively higher level graduate education leading to such a degree ~OR~ LL.M., if related ~OR~ Applicants may also combine education and experience to qualify at the GS-11 level.

To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 60 semester hours that you earned).

Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-11.

For example, an applicant who has 9 semester hours of graduate level education (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e.

50% of the required experience) would equal 100% of the required experience for the position.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Preferred Experience: Research Administrative experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

Major duties of this position include, but are not limited to: Provides the Associate Chief of Staff for Research, (ACOS/R) with sound opinion, advice and recommendations for actions concerning all administrative aspects required in management concepts and techniques.

Actively guides qualified research investigators interested in research but without experience to develop and submit intricate research study protocols for approval.

Is responsible for the day-to-day service operations to include planning, organizing, and executing administrative actions, preparing complex memorandums and communications, VISN 15 and National purposes.

Reviews all research protocols submitted to the Service for budgetary accuracy, completeness, and compliance with regulatory requirements.

The position will be required to respond to requests for information from VA agencies such as the Office of Research and Development, Office of Research Oversight, Office of Research Budget among others.

The position is responsible for the development of mechanisms for the appointment of research staff and for the development and oversight of scopes of work.

The position will manage the onboarding of Without Compensation Employees (WOC) who support the facilities research program.

Expected to oversee and be thoroughly familiar with all VA fund control points assigned to research in this institution.

The position is expected to work closely with Fiscal Service to ensure that expenditure for research come from the appropriate accounts and that funds received for research go to appropriate accounts.

Position will be required to manage multiple financial databases and prepare quarterly and annual fiscal reports to be presented to and verified by the facility Director.

The position is expected to work with researchers and research staff on utilization of research funds for their projects.

This position is expected to serve in a liaison capacity between Midwest Veterans' Biomedical Research Foundation (MVBRF) and the facility regarding privately funded studies.

Expected to serve as the facility's IRB and Research and Development Committee Liaison managing all submissions, continuing reviews, annual reviews and coordinating unanticipated event notifications.

The position is expected to be the facilities liaison for the establishment of Collaborative Research and Development Agreements (CRADA) agreements with private sector study sponsors.

The position assigns work to WOCs based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees.

The position gives advice, counsel, or instruction to employees on administrative matters.

The position interviews candidates, onboards new staff, hears and resolves complaints from employees, referring to group grievances and more serious unresolved complaints to a higher-level supervisor or manager; and finds ways to improve production or increase the quality of the work directed.

The position will be required to manage non-profit funded research staff's time and attendance records by certifying sick and leave requests and pay period timecard verifications Work Schedule: Monday - Friday 8:00 AM - 4:30 PM Position Description Title/PD#: Health System Specialist/PD249420 Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan.

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