Health System Specialist

Full Job Description

The purpose of this position is to provide support to the Medical Center Director and Executive Leadership Team by analyzing, evaluating, advising on and/or coordinating health care delivery systems and operations.

The position renders advice on operational policies and assures these policies are coordinated with field operations.

The incumbent must assure that operational policies are coordinated with and in support of administrative functions in coordination with the supervisor.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/30/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Individual Occupation Requirements (IORs): The Health Systems Specialist GS-0671 occupation series has IORs that must be met in order to qualify for entry into this job series as described below.

An applicant can meet this requirement by either Education, Specialized Experience or the Special Provision for Inservice Placement.

Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration.

OR; Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.

This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

OR; Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan.

Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

GS-13 Health System Specialist Experience Requirement: In addition to meeting the IORs for entry into this job series, to be eligible for this role at the GS-13 level, applicants must possess at least 1 year of experience equivalent to the next lower grade level (GS-12) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Health System Specialist.

Specialized experience includes: Knowledge of healthcare service administration, data analysis; healthcare principles, budgeting, planning, administration, and labor/union relationships, or other key administrative support functions; sufficient to analyze and evaluate broad and difficult problems, Experience working closely with senior management and others in implementing and evaluating policies, plans, and internal operational systems such as correspondence management, information tracking among pertinent offices and stakeholders, and internal/external communication flows Knowledge of broad agency administrative practices such as control practices, office processes, regulations, and rules in keeping with senior management decision makers affecting the administration and delivery of healthcare systems.

Works closely with senior management officials and others in implementing and evaluating policies, plans, and internal operational systems Provide support to health care management officials by analyzing, evaluating, advising on and/or coordinating health care delivery systems and operations.

Please note that your experience must be clearly demonstrated in your application to receive full credit. We will not make assumptions regarding your experience.

You will be rated on the following Competencies for this position: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary. Some walking, standing, bending and carrying of light office items is required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major duties include but are not limited to; The incumbent functions as the primary liaison to multiple staff offices and serves as the conduit for information flow and management of assignments between such offices.

Conducts or participates in special information flow studies, analyses, presentations and briefings, as assigned.

Conducts analytical studies on particular operational processes, issue topics, or related special projects.

Studies and projects addressed are commonly so diverse and intense that they often require input and assistance from departmental or program offices.

These studies require study planning, statistical measurement, data analysis, and report preparation and development.

When tasked with this type of project, serves as the responsible contact for leading these projects from initiation to completion and may be required to present the results to senior leadership.

Develops position papers and decision documents representing the position of the organization on a variety of complex and sensitive issues such as the quality or timeliness of veteran care issues within the system or at times, issues of Congressional or media interest that have significant national impact e.g.

quality and safety concerns or involve several functional areas. An expert level knowledge of health system services is required for the breadth and depth of studies encountered.

Works in coordination with other internal reviewing services regarding complex audits and internal/external reviews of a national concern; i.

e, fiscal efficiencies and organizational structure that are reviewed by prominent parties such as the Office of the Inspector General (OIG) or the Government Accountability Office (GAO).

Tracks both routine and uncommon deadlines initiated by OIG/GAO and internal reviewing officials to ensure timely submission of responses and actions.

Communicates with responsible staff agency members to ensure completion of all requested actions and appropriately closes out all requests.

Coordinates events hosted by officials, including town hall meetings with internal staff, with assistance from continuing educational staff and initiatives when warranted.

The incumbent completes all steps required within an event management process, including facilitating selection of the event time, developing a formal agenda, managing any required contracts and all logistical items, disseminating information to attendees, and ensuring smooth execution of the event.

Mastery of and skill in applying advanced qualitative and quantitative techniques in order to perform thorough management analysis of current and projected diagnostic service programs.

Expert knowledge of the unique characteristics of the specific health care delivery system served, the missions, organizations, programs, and requirements of health care delivery systems, intra- and interdepartmental relationships, and agency operations and programs sufficient to interact effectively with healthcare facilities and to seek out and secure more detailed, technical information for task accomplishment when needed.

The incumbent is expected to use initiative in organizing and accomplishing the responsibilities that have been delegated.

The incumbent works closely with senior management officials and others in implementing and evaluating policies, plans, and internal operational systems.

Develops management improvement programs or revised policy and procedural requirements for more effective application of various administrative management systems; such as work measurement, work simplification, incentive awards, performance evaluation, management reports, automation, communication analyses, etc.

Formulates recommendations to include specific plans to correct deficiencies or to increase positive accomplishments of administrative practices; Conducts in-depth studies to meet needs that may arise or to meet needs that already exist.

Direct responsibility for seeking and finding practical solutions which may be achieved in short or long range planning.

Performs other duties as assigned Work Schedule: Monday - Friday 8 am - 4:30pm Virtual: This is not a virtual position.

Position Description/PD#: Health System Specialist/PD21S03O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized