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Health Records Technician 1 - SCCC
State of Washington
Dept. of Corrections
Location
Washington, 98504
Salary
$4,735 - $6,356
per month
Type
Full Time
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Job Description
Summary
This job involves managing and organizing health records for inmates at a state prison, ensuring that medical, dental, and mental health information is handled accurately and securely to support quality healthcare during and after incarceration.
A good fit would be someone detail-oriented with experience in medical records who can follow strict procedures in a secure environment.
The role supports public safety by helping former inmates succeed upon release.
Key Requirements
- Process patient requests for medical, dental, and mental health records within 15 working days
- Handle staff requests for health information promptly while following procedures
- Manage disclosure, dissemination, and procurement of sensitive health information
- Work under supervision in a corrections facility environment
- Ensure compliance with health record procedures and confidentiality standards
- Support efficient healthcare delivery in a secure setting
Full Job Description
Health Records Technician 1
Stafford Creek Corrections Center
Aberdeen, WA.
Hourly Salary: $27.21-$36.53
Monthly Salary: $4,735.00-$6,356.00
Schedule: 7:00am-3:30pm (0700-1530) Monday-Friday (Saturday/Sunday off)
The Washington State Department of Corrections is seeking a highly motivated and qualified Health Records Technician 1 for the Stafford Creek Corrections Center located in Aberdeen, WA.
Under the supervision of the Health Records Technician 2, this professional position helps to ensure patient health records are managed in a way that supports the Health Services mission of delivering high-quality, efficient, and effective healthcare services, and employee engagement to improve lives in a safe and secure environment during the patient’s incarceration and after release, which increases the patient's chance of succeeding upon reentry, directly contributing to the Department’s mission to improve public safety by positively changing lives.
The mission of the Department of Corrections is to 'improve public safety by positively changing lives. For additional information visit our website at doc.wa.gov.
Application assessment will be ongoing; the hiring authority reserves the right to offer the position at any time during the recruitment process. It’s the applicant's advantage to apply as early as possible. This recruitment could be used to fill multiple permanent or non-permanent positions.
Requirements
Disclosure, dissemination, and procurement of health information:
- Review and process records requests of patient medical, dental and mental health care information within 15 working days or less of receiving following health record procedures.
- Review and process Department staff requests for patient health information by the date requested following health record procedures.
- Review and process patient requests to review their health record within 15 working days or less of receiving following health record procedures.
- Make determinations to allow or deny requests in accordance with the Washington State Uniform Health Care Information Act (RCW 70.02) and federal laws.
Health record management:
- Ensure patient health records located in the facility comply with departmental policies and procedures and state and federal statutes.
- Be an active member of the Health Record Management Committee.
Health Record Department lead:
- Provide instruction and assign, check, and correct work of unit clerical staff.
- Communicate with Health Records Technician 2 and Health Services Manager regarding Health Records Department performance. Request guidance and assistance when necessary.
Perform formal health records audits:
- Review health records for listed deficiencies.
- Complete the Health Record Audit for Permanent Facility and/or Health Record Audit Reception Center form.
Technical assistance and direction:
- Provide technical assistance and direction to facility staff regarding health records, disclosure of health information, and statewide health record unit processes.
- Represent the agency in court regarding health records.
Other duties:
- Attend team and staff-wide meetings.
- Participate in quality improvement efforts.
- Other duties as assigned/required.
Qualifications
Required Qualifications:
- Certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) OR Registered Health Information Technician (RHIT) OR obtain within six (6) months of appointment and maintain certification during period of employment.
- Valid drivers license.
Desired Qualifications:
- Associates degree
Additional Information
Mission: The mission of DOC is to improve public safety by positively changing lives.
Our Vision: Working together for safer communities.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
Our Core Values:
- Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
- People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
- Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
- Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.
Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety.
We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
IMPORTANT NOTES:
Please include a minimum of three (3) professional references with your application.
A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.
If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
**Please note: Phone number AND email address are required for all professional references.
- A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- This position may be represented by a bargaining unit.
We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.
A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.
When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
- Requires respirator medical evaluation questionnaire, fit testing, training, and use of respiratory protection as required by the WA Industrial Safety & Act standards. Refer to WAC 296-842 to learn more.
- Must be able to work in spaces, climb stairs, walk long distances, and frequently lift up to 30 pounds. Under rare circumstances this position may be required to lift or carry up to 50 pounds and push up to 100 pounds.
- Candidates who are offered a job with the Department of Corrections must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
- Salary is based on experience and is determined at the time a final offer of employment is made. The salary range listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.
- DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.
You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.
The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.
https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
We are committed to hiring individuals who possess core diversity competencies:
Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
- Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
- Respectfully acknowledge people's differences and recognize these differences as important and valuable.
- Promote inclusiveness.
- Be culturally sensitive and appropriate.
- Respect and value diverse backgrounds and traditions.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority.
Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.
Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
- Up to 25 paid vacations days a year
- 8 hours of paid sick leave per month
- 12 paid holidays a year
- Generous retirement plan
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation and so much more!
Many DOC jobs are covered by the Public Safety Employees' Retirement System (PSERS).
If someone moves from a Public Employees Retirement System (PERS) eligible position to a PSERS eligible position, they actually retire under two different systems/plans.
For more information, please contact the Department of Retirement System at: 1-800-547-6657.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email lindsey.martinez@doc1.wa.gov or call at (425) 760-4485.
For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
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