Grants Coordinator (ASO3) - Arts Commission

Full Job Description

The Grants Coordinator reports to the Strategic Grants and Initiatives Manager and supports the implementation, administration, and evaluation of the Metro Nashville Arts Commission’s community funding programs and initiatives.

The position plays a key role in coordinating grant processes, grantee communications, and ensuring efficient, equitable, and transparent program operations.

Metro Arts is the city of Nashville's Office of Arts + Culture. Its mission is to drive a vibrant and equitable community through the arts.

Metro Arts encompasses a wide range of public programs, grant funding, and the management of the public art program and collection for the city.

Metro Arts believes that all Nashvillians should have access to a creative life. More information can be found at https://www.metroartsnashville.gov.

Requirements

• Supports the day-to-day implementation and administration of the Metro Arts annual grant programs, including General Operating grants, Thrive project grants, and Community Arts Leaders of Nashville.
• Coordinates administrative aspects and duties across the grant lifecycle, including application intake and review preparation, award processing, contracting, and grant closeout.
• Maintains accurate records and data in the Metro Arts grant management system.
• Supports the administration of grant review panels, including scheduling, preparation of materials, and documentation of panel proceedings.
• Serves as primary liaison to grantees throughout grant lifecycle to respond to inquiries, provide individualized guidance, and facilitate timely submission of required documentation.
• Supports outreach and education efforts by holding informational workshops and participating in community events to increase awareness of and access to funding opportunities.
• Provides tailored assistance and training to prospective and current grantees through grant clinics, consultations, and other support activities.
• Conducts site visits and check-in meetings to monitor progress and ensure compliance with grant requirements.
• Compiles and synthesizes program data and prepares reports that contribute to policy making, planning, and evaluation.
• Conducts ongoing research on current and emerging trends in arts grantmaking.
• Provides support to the Grants and Funding Committee of the Arts Commission.
• Assists in gathering and developing information for public communications including newsletters, reports, social media, and other platforms.
• Represents Metro Arts in relationships with diverse stakeholders, including individuals and organizations to strengthen partnerships, outreach, and opportunities aligned with the mission.
• Other duties as reasonably assigned.

Qualifications

Bachelor's Degree and two (2) years of experience in administrative, arts, or community program administration.

“Additional experience may be considered in lieu of education.”

Additional Information

• Project management experience, including attention to detail and the ability to track and contribute to multiple deliverables with overlapping deadlines.
• Experience with structured organizations, such as governments, universities, or large organizations.
• Experience managing online proposal systems such as Submittable or other client relations management systems or databases.
• Demonstrated strong verbal and written communication skills.

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.


Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.