General Supply Specialist (Title 32)(Permanent)

Full Job Description

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This National Guard position is for a General Supply Specialist (Title 32)(Permanent), Position Description Number D1958000 and is part of the VA 192 LRS, National Guard.

NOTE: Qualifications are based on breadth/level of experience.

In addition to describing duties performed, applicants must provide the exact date of each period of employment (from MM/DD/YY to MM/DD/YY) add the number of hours worked per week if part time.

As qualifications determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification.

Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.

NOTE: All job seekers will be required to limit their resumes to 2 pages in length when applying for job opportunity announcements (JOAs) WHO CAN APPLY: GROUP I - All qualified Male/Female Enlisted Personnel (E1/AB - E7/MSgt) currently employed (permanent) in the Virginia Air National Guard Military Technician Program.

GROUP II - All qualified Virginia Air National Guard Male/Female Enlisted Member Enlisted Member (E1/AB - E7/MSgt), regardless of employment status (Traditional, Military Technician or AGR).

To be considered as a Group II applicant, proof of appointment/enlistment in the Virginia National Guard must be attached if the appointment/enlistment occurred within 60 days prior to, or during, the advertisement period.

Military Grades: Enlisted Personnel (E1/AB - E7/MSgt) GENERAL EXPERIENCE: Applicant must have experience providing centralized oversight of critical squadron programs including measuring Logistics Readiness Squadron processes through inventory analysis, surveillance, trends and standards, developing and writing local policy/procedures and performing over the shoulder inspection.

SPECIALIZED EXPERIENCE: Applicant must have at least 12 months of specialized experience, equivalent to at least the GS-07 level, or equivalent pay band in other pay systems in the Federal government.

This experience may also have been obtained in the private sector, but must demonstrate that it is comparable to the GS grade indicated.

This experience must include activities such as: Performing analysis on a wide range of technical squadron functions by analyzing historical and current data and identifying deficiencies or potential problems during surveillances or staff assistance visits.

Developing, coordinating, and publishing local supplements. Developing and maintaining trend analysis for stock fund operations and formulates long and short-range projections.

Analyzing and forecasting financial data to the Wing Finance function, Financial Management Board, and Maintenance Group regarding impact of Stock Number User Directory (SNUD) price changes that affect obligations.

Major Duties:

As a General Supply Specialist (Title 32), GS-2001-09, you will perform the following duties: Performs analysis on a wide range of technical squadron functions by analyzing historical and current data and identifying deficiencies or potential problems during surveillances or staff assistance visits.

Evaluates unexpected fluctuations or trends in statistics, resolves discrepancies, and makes recommendations for change when problems are identified that adversely affect operations.

Performs analysis on current or potential problems identified by flight management.

Compares supply performance and maintenance interface data with prescribed standards to identify the effectiveness of supply support.

Performs in-depth research and special analyses and makes appropriate recommendations for improvement. Facilitates corrective measures when specific actions are required by other elements.

Serves as the point of contact for all customer problems unresolved at flight level.

Utilizes computer software programs, spreadsheets, databases and graphics to collect, organize, analyze, display, and/or brief management information to customers and/or squadron management staff.

Monitors inventory losses by analyses of inventory discrepancies, adjustments, and trends to ensure the integrity of the base resources management system.

Receives incoming shipment discrepancy reports and evaluates and performs analyses on incoming and outgoing reports to ensure the effectiveness of the Supply Discrepancy Report (SDR) program.

Develops, coordinates, and publishes local supplements and makes recommendations to assist in the development of major command (MAJCOM) supplements to Air Force (AF) manuals and instructions applying to the Standard Base Supply System (SBSS).

Drafts and finalizes operating instructions, which include but are not limited to, alert plans, duty hour, and designation of delivery locations.

Recommends changes to higher headquarters when standard procedures are inadequate or erroneous.

Documents findings for problems that can not be resolved and forwards compiled data to higher echelons for study and resolution.

Manages the General Support Division (GSD) and monitors the Material Support Division (MSD) of the Air Force Supply Management Activity Group (SMAG) at base level.

Develops and maintains trend analysis for stock fund operations and formulates long and short-range projections.

Is a member of the Financial Working Group (FWG) and a technical advisor to the Financial Management Board (FMB) and base organizations on the problems affecting the stock fund and Operation & Maintenance (O&M) budget as well as supply and equipment financial management.

Briefs upper level supervisors and managers in the interpretation of supply/financial management data reports.

Coordinates the preparation and submission of the initial and revised stock fund budget call with the GLSC. Analyzes financial transactions to detect errors and initiates corrective action.

Coordinates with the GLSC funds manager for the approval of free issue, forced credit turn-ins, and adjusted stock level requests.

Analyzes and forecasts financial data to the Wing Finance function, Financial Management Board, and Maintenance Group regarding impact of Stock Number User Directory (SNUD) price changes that affect obligations.

Initiates reverse post actions as required. Reviews and certifies organization cost center records.

Maintains and monitors files and listings associated with organization effectiveness and corrects data to ensure accurate calculations of future year funding and flying hour program.

Scrutinizes the operations of all Logistics Readiness Squadron functions by conducting internal surveillances.

Develops and maintains a schedule for regular and/or periodic surveillance visits to all elements. Researches and develops checklists, and exercises internal management controls within the LRS.

Conducts an exit briefing to discuss identified deficiencies and resolve differences of opinion.

Provides a detailed written report of inspection to include procedural clarification to eliminate non-compliance. Drafts replies and provides follow-up for inspection, audit or staff reports.

Advises management of compliance and/or procedural changes by squadron or supported activities.

Monitors higher headquarters special interest items and establishes special interest items at base level to correct local identified problems.

Maintains last two years of inspection, audit, staff assistance, surveillance and analysis reports. Reviews the effectiveness of the reject program.

Provides management oversight of Document Control processes. Serves as the focal point for comparison of performance with prescribed directives. Serves as the Resource Advisor for the LRS.

Prepares and manages the operating budget for squadron cost centers. Plans, develops, and conducts on-the-job training (OJT) as required. Performs other duties as assigned.