Forms and Records Analyst Supervisor (FRAS) - Olympia

Full Job Description

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally, and academically, nurtured by family and community."

*Internal Only

Job Title: Forms and Records Analyst Supervisor (FRAS) - Olympia)
Location: Thurston County - Olympia, WA (hybrid- primarily remote, however, in-person meetings a few times a month is required.)
Closes: February 17th, 2026
Salary: $4,771.00 - $6,414.00 Monthly

The Washington State Department of Children, Youth, and Families (DCYF) is dedicated to supporting children and families by building resilience, improving health, and strengthening educational outcomes.

DCYF partners with state and local agencies, Tribes, and community organizations across Washington to provide services at the most critical points in the lives of children and families, giving them the tools they need to succeed.

Click here to learn more about DCYF.

The Opportunity:

This position serves as a Supervisor in the Public Disclosure Unit within the Office of Information Governance, leading a team responsible for processing public records requests in compliance with state and federal law.

The role supports complex and high-profile disclosures involving media, legal, legislative, and sensitive child welfare matters, while ensuring confidential and exempt information is appropriately protected.

By coordinating records responses across multiple program areas, this position directly supports DCYF’s mission to protect children and strengthen families.

Some of what you will get to do:

• Manage and provide reliable direction to the unit’s teams.
• Provide mentorship to the team so that they can bring their best selves to work.
• Set performance expectations for Specialists and hold them accountable, including counseling and corrective action.
• Lead their teams through change management using change management practices.
• Maintain communication channels throughout the unit to support staff and be available when staff needs assistance.
• Collaborate in developing procedures for public records requests.
• Identify changes to process, procedures, and interpretations based on changes in law, rules, court decisions, and available resources and technology for public disclosure.
• Searches and collects all records to ensure all requested information and records requested in DCYF's possession are collected in an unredacted and unaltered state,
• Makes determinations on public records responses and clarification.
• Acts as consultant to management, and coworkers, across the state in issues of disclosure and public records procedures.
• Fulfills training requirements of the position and agency mandatory trainings.

Required Qualifications:

Equivalent combination of education and experience totaling seven (7) years in forms and records management, public disclosure, or other clerical duties associated with records/customer service AND one (1) year of experience must be supervisory.

AND

Commitment to equity, inclusion, and respectful workplace principles.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Prior experience as a Forms and Records Analyst.
• Experience with Public Records Act or Discovery.
• Experience with DCYF or DSHS records.
• Ability to deliver oral presentations in court, meetings, and other professional situations.
• Working knowledge of DCYF policies, procedures, rules, and regulations.
• Ability to navigate current data management information systems (i.e. Famlink).

How do I apply?

Complete your applicant profile on careers.wa.gov and attach the following documents:

• Current resume detailing experience and education.
• Letter of Interest.

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving.

We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.

If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Cole Alford (Talent Acquisition Specialist) at cole.alford@dcyf.wa.gov.

If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855)524-5627 or emailsupport@neogov.com.

“Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service.

Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.