Finance Director, Youth Services - Hybrid

Full Job Description

This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.

About this Unit:

The Division of Youth Services (DYS) provides a continuum of residential and non-residential services that encompass juvenile detention, commitment and parole.

DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services.

The Division operates ten secure facilities that serve youth between the ages of 10 and 21, who are pre-adjudicated, sentenced, or committed.

The Division also contracts with numerous private residential and non-residential service providers throughout the State.

For pre-adjudicated youth, the Division is also responsible for the management and oversight of Senate Bill 91-94; a State-funded, locally administered program that provides services to youth at risk of further progressing into the juvenile justice system.

In addition to residential programming, the Division administers juvenile parole services throughout the State.

The Division of Youth Services (DYS) Director's office exists to provide comprehensive administration of the operations of all State-operated institutions, privately contracted residential and non-residential programs, Regional Offices, and centrally managed programming.

The Division Director's office ((Director)) consists of the Division's Central Administration, Medical and

Psychological services, Education services, Assessment, Training and Staff Development, Food Services, Research and Evaluation, Quality Control, Financial Services/Contract Management, and Senate Bill 94 Alternatives to Detention.

The primary administrative functions of the Directors office include:

• Creating and executing short and long-term planning initiatives

• Development and oversight of Divisional goals and objectives

• Liaison with the Governor's Office, Legislature, Legislative Staff, CDHS Administration, Courts and other State Departments

• Establishment and monitoring of standards for the provision of services and direct care

• Development of policies and procedures

• Generating and allocating resources

• Collaborating with internal and external entities

• Leadership and guidance to the Regional management structure.

The Financial Services Unit is charged with overseeing two major programs within the Division of Youth Services:

1.

Finance & Policy Analysis: This program supports the programmatic needs of the Division by analyzing, formulating, presenting, implementing, executing, monitoring and/or reviewing all aspects of the Division’s $166M budget.

This program employs economic and fiscal analysis and practices to assess the impact of proposed legislation on the Division’s budget/s and/or operations.

This program drafts and reviews budget requests and makes recommendations based on the analysis of the Division’s mission and structure, management, program priorities and funding, and legislative and regulatory mandates or constraints.

This program also assesses and analyzes the political, social, and environmental climates and projections to formulate the Division’s future initiatives and directions in concert with Division effectiveness and efficiency standards.

2.

Procurements and Contracts: This program supports the programmatic needs of the Division by negotiating, implementing, monitoring and managing contracts or interagency agreements to assure effective delivery of goods and services, including monitoring contract compliance and/or contract financial performance to verify contract terms, services to be provided, payment schedules and contract and/or payment process.

This program supports the programmatic needs of the Division by administering contract compliance and performance requirements including prevailing industry practice for similar goods and services and evaluation overall vendor performance.

In both program areas, this work unit exists to ensure continuous quality improvement of all activities.

This includes working in cooperation with the CDHS Budget and Policy, CDHS Contracts and Procurement, CDHS Accounting Divisions, vendors, Joint Budget Committee staff, and Legislative Council Staff.

Requirements

Please Note: This position has hybrid work arrangements, employees are expected to report to the office at least 2 days a week. These arrangements are subject to change.

About this Position:

Our unit is committed to fostering a culture centered on growth, collaboration, and recognition.

We prioritize regular teamwork and a supportive environment to ensure success in our fast-paced and consistently busy operations throughout the year.

This position maintains expertise and functional authority that does not exist elsewhere within the Division of Youth Services.

The Division’s Director authorizes this position to evaluate financial and program data and information to ensure that the Division of Youth Services fulfills its vision and mission.

This position works across all areas of the Division to advise, direct and lead in the area of fiscal management, which includes oversight of the Division’s extensive contracting process.

The position requires skills which are based upon expertise in strategic planning, goal setting, fiscal management and reporting, and knowledge of the State budget, legislative, and contracting processes.

The Director and Associate Directors depend on the information provided by the Director before deciding on broad, critical program policy direction.

This position is a key member to the Division’s Leadership Team. This position reports to the Chief Financial Officer in the Residential and Reintegration Services office.

This position is the Financial Unit Director, who acts strategically on behalf of the Division Director to assure requirements are met to maximize all sources of revenue (i.e., state and federal).

This position coordinates all fiscal management functions and supervises the daily operations of the Finance Unit.

This position identifies key areas for revenue generation and directs staff resources to those areas. This position develops any corrective action plans necessary to maintain funding.

This position oversees and reviews the supervision and preparation of all budget documents for the Division of Youth Services.

This position responds to questions regarding fiscal issues to the Office of Strategic Performance & Budgeting (OSPB) and the Joint Budget Committee (JBC).

This position is responsible for all fiscal notes related to pending legislation that will apply to or affect DYS.

This position is responsible for ensuring that all unit team members work in a manner that is consistent with the Department, Division and unit standards.

This position prepares Position Descriptions, performance plans and evaluations, approves in-state, non-air travel and reimbursement requests and leave slips for direct reports, and approves all financial-related transactions for the Division.

This position exists to manage all aspects of Division finances including:

• Work strategically on behalf of the Director, Associate Directors, and Division’s Leadership Team to plan, develop and execute a financial operating plan for the Division of Youth Services (DYS), making recommendations for allocations and reallocation of approximately $166 million and 1200+ FTEs.

Provide expertise in the area of budget and financial management, analyze and make recommendations about funding streams, fiscal notes, and provide critical budgetary and financial information to the management of DYS.

Provide day-to-day leadership and direction for DYS Contracts, including development of Division-wide contract management protocols.

• Directly supervise 6.0 FTE in the Financial Services unit.

• Analyze budget and policy needs against available resources for recommendations to long term financial plans and to determine future funding needs.

• Monitor all expenditures within the Division, and provide guidance and technical assistance to over 15 DYS managers on day-to-day management of resources.

• Analyze vacancy savings within the Division, and provide recommendations to DYS management regarding potential of filling vacant positions and reallocation of savings.

• Manage the internal DYS budget process according to external budget deadlines, and act as primary liaison with central CDHS budget and accounting offices.

• Design and improve financial management reporting systems for use throughout the Division. Provide direction to ensure that initiatives enhance DYS’s ability to accomplish its mission.

Summary of Job Duties:

Financial Oversight and Strategic Planning:This position serves as the financial authority for the Division of Youth Services and has primary responsibility for the day-to-day management of the Division’s budget and financial expenditures.

Following is a list of specific responsibilities of State authority and financial oversight. This position:

• Oversees Division operations expenditures statewide

• Oversees the construction of business plans for the Division and/or the unit so that team resources are directed toward Division priorities

• Develops a strategic plan to maximize all federal and state revenue that aligns with the Division’s vision and mission and programmatic initiatives and goals

• Oversees, coordinates and integrates financial and operational policies throughout the Division Oversees and coordinates the budget process for the Division, including drafting decision items Oversees and coordinates the fiscal policy (aka rule) activities of the Division

• Oversees and coordinates legislative fiscal activities (i.e., fiscal notes) of the Division

• Oversees and coordinates fiscal-related federal regulatory activities of the Division (i.e. Title IV-E) Determines fiscal impact of proposed legislation and that fiscal note analysis forms are done in a consistent manner across the Division and prepares for the Division Director’s review

• Interfaces with legislative and/or audit meetings/briefings, which includes contacts with State Legislators, JBC Analyst, Office of State Auditors, CDHS Budget Office, and CDHS Audit Division

• Provide day-to-day oversight, leadership and direction to the DYS Contracts function. Ensure appropriate procurement methods are utilized including management of Request for Proposal process, Sole Source, IFB, Doc Quotes, and requisitions.

• Oversees and coordinates the provision of technical assistance division wide

• Meets regularly to review federal funding and budget issues

• Represents the Division for federal reviews related to IV-E and any resulting corrective actions

Supervision: This position provides supervision to one Budget and Policy Analyst III, two Budget Analyst II’s, one Analyst IV, one Contract Administrator III and one Program Assistant II who support program areas for budget management and forecasting, procurement and contracting, fiscal guideline enforcement and Federal revenue determinations and compliance

This position meets individually with direct reports to problem-solve issues, discuss progress, and ensures team processes and program policy development objectives are planned and met including the development of operating procedures and desk manuals.

This position conducts interim and annual performance evaluations with unit supervisors and is responsible to ensure workplace equity and leadership development for staff occurs and maintains staff records.

This position ensures compliance with program monitoring standards, processes, instruments, data collection, and automation systems to track schedules, results, and follow-up actions, authors reports which documents findings, and recommendations for program improvements, trends, and systemic issues, and oversees acceptable levels of performance.

Other duties as assigned

Qualifications

MINIMUM QUALIFICATIONS:

Experience Only:

• Nine (9) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to nine (9) years
• Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two (2) years of the required experience.

Preferred Qualifications:

• Bachelor's Degree in Finance, Accounting, or Business Administration preferred
• Present budgets to leadership
• Experience with grants and federal funds
• Experience with Colorado rules and regulations as it relates to the role
• Experience with building decision items for legislation
• Accounting experience
• Experience with contracting and procurement
• Experience working with large budgets
  

Conditions of Employment:

• Standard Background ALL CDHS employees (non-direct contact):
  CBI name check, ICON Colorado court database, Medicare fraud database, Reference checks, Professional License verification (licensure requirements), and drug screen (commercial Driver’s license)
• The work requires occasional travel to oversee the unit's auditing and monitoring functions or liaison with community partners and facilities; travel may occur any day of the wee
• Standard Background – Name check, TRAILS, CMS and JBITS

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position.

Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

• Other Conditions of Employment specific to Program
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

1. Disclose that information on the application.

2. Explain why the prior termination or resignation should not disqualify you from the current position.

3. Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

CDHS Selection Process Explanation

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications.

Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

Minimum Qualification Screening Process

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position.

You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process.

You must specifically document your work experience and qualifications. Do not use "see resume" or "see attached."

You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.

Comparative Analysis Process – Structured Application Review

After minimum qualification screening, the comparative analysis process will involve a review and rating of all the information you submit.

Your Work Experience/Job Duties

Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications.

If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.

Supplemental Questions

Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).

Appeal Rights

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.

• You or your representative must sign and submit the official appeal form for review.

• You can find the official appeal form here.

• You must be deliver the official appeal form to the State Personnel Board:

  • By email (dpa_state.personnelboard@state.co.us), or

  • Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or

  • Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

Contact the State Personnel Board for assistance:

• At (303) 866-3300, or

• Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.

Additional Information

• How to apply to the State of Colorado (Youtube Video, Runtime 3:59, Closed Captions Available)

• The Assessment Process

• For additional recruiting questions, please contact joel.drahos@state.co.us
  
  

About Us & Benefits

If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS).

Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado.

Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of Colorado Employee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for the Public Service Loan Forgiveness Program.

Our Values

We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve.

We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

ADA Accommodations

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.

This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us.

EEO Statement

The State of Colorado is an equal opportunity employer

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services.

Therefore, we encourage responses from people of all backgrounds and abilities.

The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Additional Support For Your Application

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g.

uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).

Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.