Fairs and Festivals Grant Coordinator-WV Department of Tourism-Kanawha Co.

Full Job Description

The West Virginia Department of Tourism’s Finance section seeks a Fairs & Festivals Grant Coordinator to assist on the Grants team with processing and overseeing legislatively-directed grants.

This individual would serve in the role of a Grants Management Specialist 1 in assisting with grants and accounting-related functions.

While the primary duties will relate to fairs & festivals grants, this position will also support the Grants team and will involve work on a variety of other grants under the Department of Tourism’s purview.

The position reports to Tourism's Grants Supervisor and would be located in the Culture Center in Charleston.

The successful candidate will have experience in accounting with a willingness to work in a fast-paced environment. Grant experience is not required but highly preferred. Preference will be given to candidates with an associate's degree or further education.

Knowledge, Skills and Abilities Required

• Knowledge of generally accepted accounting theories, principles, methods, practices and terminology.

• Knowledge of state and federal grant procedures and reports.

• Knowledge of the fundamentals of budgeting and accounting as applied to public administration.

• Knowledge of procedures for initiation, development, accomplishment and evaluation of public programs or services.

• Knowledge of business procedures.

• Knowledge of statistical survey methodology.

• Skill in oral and written communications.

• Ability to define problems, collect data, establish facts and draw valid conclusions.

• Ability to interpret and explain laws, rules and regulations.

• Ability to maintain a favorable working relationship with a wide variety of professional and voluntary groups.

• Ability to learn and retain information pertaining to grant guidelines, procedures, preparation, submittals, record-keeping and reporting.

• Ability to establish good public relations and solve problems for negotiating contracts and agreements.

• Ability to review grant applications and financial records.

• Ability to prepare written reports pertaining to financial status and progress in a clear, concise form.

• Ability to take ownership of projects and meet deadlines.

• Ability to work collaboratively with different teams and independently.

• Ability to work in a fast-paced environment with changing priorities.

• Ability to travel occasionally for conferences and seminars.

• Ability to multitask and stay organized.

• Experience and/or interest in learning new data tools and software.

• Proficiency in Adobe Acrobat and the Google suite of products.

• Proficiency in/or interest in learning wvOASIS.

Requirements

Sample Duties

• Coordinates or facilitates grant funding programs for projects, primarily relating to fairs, festivals and other legislatively-directed grants.

• Reviews financials and documents, and assists grantees with the preparation of grant applications and revisions and amendments thereto, and applications for grant assistance.

• May attend and assist with pre-grant management meetings, as needed.

• Monitors grantees for compliance with applicable guidelines and regulations; audits financial records for proper expenditures; monitors programs to ensure that appropriate target groups are served; writes reports documenting events for the case file and supervisor.

• Manages grants or assists grant applicants by making regular contact with grantees by telephone, email correspondence and in person to provide information and technical assistance; reviews monthly fiscal and progress reports; maintains files.

• Provides assistance in completing grants after reviewing proposals or applications, and recommends approval or disapproval.

• Reads and researches current literature and regulations to answer questions from grantees and their representatives regarding grant conditions and allowable procedures.

• Coordinates projects with other state and federal funding agencies, as needed.

• Monitors project activities and progress to ensure compliance with grant requirements and may make recommendations regarding grant termination or acceleration of project schedules.

• May prepare grant award documents or conduct on-site reviews.

• Conducts financial review of grants and updates SAGAI compliance.

• Manages grant funds; develops and reviews budgets; monitors account budgets; approves expenditures and disbursement of funds or disburses funds.

• Other accounting and administrative duties, as assigned.

Qualifications

Additional Information

This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system. Therefore, interested persons must apply directly to the hiring agency as directed above.