Executive Secretary, PGCB Executive Office

Full Job Description

Are you ready to take on sensitive, high-level responsibilities with professionalism while providing outstanding customer service?

The Pennsylvania Gaming Control Board (PGCB) Executive Offices is looking for an Executive Secretary to provide essential administrative and clerical support to Commissioners, the Office of Sports Wagering Operations, and the Office of Human Resources.

If you are an organized professional who thrives in a fast-paced environment, we have the perfect opportunity for you!

Requirements

In this role, you will assist and provide task backup to the Executive Assistant in order to provide consistency in support of PGCB executives, Board members, and others as needed.

You will be responsible for reviewing and editing correspondence prepared by staff; scheduling meetings and appointments; as well as providing support to staff with travel arrangements, itineraries, and preparing talking points for speaking engagements.

You will also have the opportunity to serve as the backup receptionist, screening calls, addressing inquiries, referring callers to the appropriate staff members, and handling incoming/outgoing mail.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday

Telework: You may have the opportunity to work from home (telework) part-time.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $45,907.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• A high school diploma or its equivalency and five years of relevant work experience; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must have experience performing the duties of a personal secretary for an agency head, bureau director, or high-ranking administrative official.
• You must be able to perform essential job functions.

Legal Requirements:

• Employment is contingent upon the completion of a Personal History Questionnaire with a thorough background investigation, including drug screening and the subsequent review and approval by the Board.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.