Executive Assistant

Full Job Description

This position is expected to work in the office at least three days per week.

We make Imagination happen. Not often does an opportunity come around where every single day at work you get to inspire dreams, have fun and do good. But that's exactly what we're all about. For more than 40 years, we've been enriching the imaginations of Washingtonians by helping them imagine all the possibilities of what they could do if they won. We've also been giving back to the state in more ways than you may realize. From the student who receives a college grant, to the convenience store owner supporting their family, to the fans who cheer for their favorite team at the state’s premier stadium and exhibition center; we've given billions to players and beneficiaries across the state over the years.

When it comes right down to it, we don't just sell amazing games that give people a chance to dream, we also do good. Because doing good is good to do.

Be a part of the fun by joining Washington's Lottery.

Benefits that matter:

• We support a powerful mission - to offer games of chance with integrity and imagination to maximize contributions to our state.
• Work in an organization unlike any other in state government where creativity, ideas, fun, and passion are the order of the day.
• Work in an organization that is committed to embedding the values of diversity, equity, inclusion and belonging into all aspects of our work.
• Work-Life Balance - We have flexible hours that let you put in a good day's work, while still giving you time for your life outside of this awesome job.
• Supported growth and development opportunities.
• You will have the opportunity to make important impacts across all parts of the organization.
• A modernized workplace that promotes efficiency, utilizes new technology, and encourages collaboration.
• Always an awesome time - You'll get to help out selling at events that impact our local markets. And, you'll always have fun when you take part in the big jackpot winner celebrations and game launch events that happen throughout the year.
  

Washington's Lottery also offers:

• A great total compensation and benefits package
• Some positions may include flexible work schedules and telework options
• The opportunity to earn special pay: Events ($35 per hour or exchange time)

• Tuition Reimbursement Program
• Infants in the Workplace Program

If you have gotten this far and are thinking you do not qualify, consider again. It may be that lived experience, volunteer positions, or a combination of experience and education could demonstrate your ability to perform the duties within this job. If you are excited about this role but you’re not sure if your experience or held credentials align perfectly with every qualification in the job description, we encourage you to apply anyway. If you have any questions, please contact 360-890-2856. You may just be the needed candidate for this or other roles.

The exciting opportunity:
Do you have experience in executive-level support roles and seek a unique opportunity to serve the public? Join us for an exciting and dynamic position in a close-knit work environment. While we're a state agency, our sales-focused organization incorporates daily fun and events into our operations.

This position provides executive level support to the Director, Deputy Director, and a five-member Commission. The Executive Assistant facilitates daily operations of the Director and Deputy Director’s office to meet deadlines, issue action items, and administer necessary responses on behalf of the Director and Deputy Director. The Executive Assistant serves on the Executive Leadership Team and offers pertinent recommendations and/or suggestions as appropriate. Inherently related to all of the duties is the use of discretion, confidentiality, and integrity in all matters relative to the Agency and the Commission.

What you’ll make an impact on:

• Manage complex scheduling and calendars for the Director and Deputy Director, including coordinating activities and preparing materials and briefings.
• Serve as a liaison with state agencies, constituent groups, and the public.
• Prepare materials and documentation for meetings and discussions with the Commission, legislature, and external partners.
• Coordinate all logistics for Commission meetings (regular, special, and emergency), including scheduling, locations, public notices, agendas, and timelines.
• Record, transcribe, and distribute meeting minutes.
• Arrange travel for Commissioners, the Director, and Deputy Director, and prepare related reimbursement and compensation documentation.
• Support development of the Commission’s annual budget.
• Participate in Executive Management Team meetings and coordinate weekly agendas.
• Provide administrative and project support to the Director on key agency initiatives and strategies.
  
  

Required Qualifications:

• Demonstrates advanced organizational skills with the ability to manage complex schedules, priorities, and competing deadlines.
• Exercises sound judgment, discretion, and independent decision-making in a fast-paced, executive-level environment.
• Communicates clearly and professionally, with strong written skills to produce accurate and polished correspondence and materials.
• Builds and maintains effective working relationships with executive leadership, partners, and the public.
• Maintains a high level of dependability, attention to detail, and confidentiality when handling sensitive information.
  

What sets you apart:

• Understanding of government: You have a general understanding of how government works - how agencies are organized, how administrative processes function, and how laws and policies are developed.
• Initiative: You’re proactive and willing to take on new responsibilities. You can make sound decisions, especially when your supervisor is unavailable, and you’re comfortable working both independently and as part of a team in a fast-paced environment.
• Teamwork: You work well with others, both inside and outside the organization. You share information, help solve problems, coordinate services, and support decisions that move work forward.
• Communication: You’re comfortable responding to emails and phone calls on behalf of others or as a representative of the agency. You communicate clearly in writing and in person, using proper grammar and a professional tone, and can tailor your message to different audiences.
• Organization and multitasking: You can manage several tasks at once, including complex or competing priorities, and consistently produce accurate, high-quality work on time.
• Adaptability: You handle change well. You can adjust your approach, priorities, and methods to meet shifting needs and still deliver strong results.
• Integrity and confidentiality: You act with honesty and professionalism. You understand how to handle sensitive information and use good judgment about what should be shared and with whom.
• Commitment to equity and inclusion: You value and support diversity, equity, and inclusion, and have demonstrated this through your work or volunteer experience.

Leadership Competencies:

• People Skills: Builds strong, respectful relationships with employees and partners. Values different perspectives and creates an inclusive environment where people feel heard and appreciated. Supports and motivates others to do their best work and is open to feedback and growth.
• Accountability: Takes ownership of work and follows through on commitments. Focuses on results, solves problems, and meets deadlines. Learns from mistakes, acts with integrity, and follows all policies and regulations.
• Customer Focus: Keeps the needs of customers at the center of decisions. Understands customer expectations and considers how actions impact them. Stays aware of trends that affect the organization’s success.
• Effective Leadership: Builds trust and leads by example. Creates a positive, high-performing team environment, supports employee development, and encourages new ideas and innovation. Communicates clearly and openly.
• Strategic Thinking: Understands the big picture and how day-to-day work supports organizational goals. Makes thoughtful decisions, considers risks and benefits, and helps drive long-term success.

Equity Competencies

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Application Requirements: To be considered you must:

• List all relevant experience in the "Work Experience" section of the application. A resume will not be accepted as substitute.
• Attach a cover letter that addresses why you are interested in this role.
• Attach a resume.

Please submit only the required document(s) as noted above and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy.

Additional Information

Apply online at www.careers.wa.gov.
Search for Executive Assistant, then click Apply.

We will begin reviewing applications right away and may make a hiring decision at any time. Submitting your application as early as possible is encouraged.

If you have questions or would like more information, please call 360-890-5610.

• A background check, including criminal history, will be conducted prior to hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Lottery employees and family members living in the same household are legally prohibited from participating in Lottery games. Family members living in the same household may not be employed by a Lottery vendor.
• Washington's Lottery Headquarters and Warehouse buildings are a chemical-free/scent-free environment. Employees are expected to refrain from using scented products when at those locations.

Washington’s Lottery is an inclusive workplace where people of all backgrounds are encouraged to apply. We’re committed to equity, respect, and equal opportunity for everyone, and we do not discriminate based on any protected status.

If you need a reasonable accommodation during the application process, or if you need this announcement in an alternative format, please contact Human Resources at 360-890-5610. Applicants who are deaf or hard of hearing may call 360-810-2849 for assistance.


Badges and pins listed above are awarded to us for:
Zo8 - Sustaining an effective wellness program
Performance Management – Maintaining a robust program to engage and develop our employees
YesVets – Our commitment to hiring veterans
RAIN nomination– Providing a safe, welcoming, and inclusive environment for LGBTQ+ employees