Executive Assistant NF4 Regular Full-Time

Full Job Description

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team!

MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community.

We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

Associates Degree in Business Administration or a related field appropriate to the work of the position and three years of experience in the occupation , or a related field of work, or an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above, or appropriate experience that demonstrates that the applicant has acquired the knowledge, skills and abilities equivalent to that gained in the above.

Knowledge of and skill in applying analytical techniques and evaluative methods to issues or studies concerning administrative and management matters to improve efficiency and effectiveness of the operation.

Knowledge of methods, procedures, mission requirements, program goals and objectives, regulations, laws, policies and precedents governing the operation.

Working knowledge of the Department of the Navy Correspondence Policy SecNav M-5216.5. Familiar with the operational structure of Marine Corps Community Services Quantico.

Technically proficient in Microsoft Office products. Successful completion of ANACI background check, Secret Clearance.

This is a white-collar position where occasional lifting up to 20 lbs may be required. Major Duties:

Serves as the Executive Assistant and primary point of contact on administrative functions for Marine Corps Community Services Quantico.

Coordinates daily operations and administrative functions on behalf of the Deputy Director.

Oversees and is responsible for Division level administrative functions and coaches personnel on completion of efforts.

Plans, develops, manages and controls various administrative programs for the daily operations and ensures regulatory compliance with rules and regulations.

Coordinates and performs a wide variety of responsible administrative functions in support of upper-level management functions. Organizes flow of operational program processes in an office environment.

Maintains official files. Advises staff on development and implementation of local administrative directives and procedures.

Performs support functions such as gathering statistical data; monitoring, reporting and assist in developing financial plans, maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards, preparing and conducting briefs, presentations and training sessions.

Receives telephone calls, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary. Receives and delivers messages to staff members.

Arranges and maintains appointment calendars for staff. Routes incoming mail to staff and work sections.

Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations.

Provides direction on administrative operational issues; and delegates and completes administrative tasks within the organization.

Communicates with Branch Directors, staff, and outside organizations to coordinate various requirements for the organization.

Formulates and develops training, policies, and procedures for office management.

Coordinates with Division leadership on responsible administrative efforts and communicates with representatives from Branches and Sections within the organization to complete work.

Establishes and manages the Administration NAF Budget to include the research of purchases and spending for the account.

Serves as the Travel Organization Defense Travel Administrator (ODTA) for NAF employees, GS employees, and Active-Duty members using NAF Orders and the Defense Travel System (DTS) for MCCS Quantico, Henderson Hall, and Marine Corps Marathon.

Serves as the Government Travel Card Assistant Agency Program Coordinator (AAPC) for MCCS Quantico, Marine Corps Marathon.