EXECUTIVE ASSISTANT

Full Job Description

EXAM TITLE: EXECUTIVE ASSISTANT

EXAM NUMBER: EW1120A-EA

JOB TYPE: PERMANENT

TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY APPOINTMENT


FILING DATES:
Applications will be accepted starting at 8:00 a.m. (PT) on February 19, 2025, until the needs of the service are met. The application filing period is subject to closure without notice.


ABOUT THIS EMERGENCY APPOINTMENT:
Department of Economic Opportunity is seeking qualified candidates to fill an Executive Assistant vacancy.

WORK LOCATION:
Economic Opportunity Headquarters
510 S Vermont Ave 11th Fl
Los Angeles CA 90020

This position will be mostly an in-person assignment.

ABOUT THE DEPARTMENT:

Requirements

Performs as the Department Head's liaison with departmental management, the Board Offices, County Commissions, other County departments and public officials.Develops departmental administrative policies for the Department Head related to the operations of the department and in preparation of instructions for their implementation.Provides consultation in the development of new plans, systems and policies.Analyzes correspondence and reports on departmental activities and makes recommendations on their disposition.Responds in writing or orally to sensitive or controversial inquiries or complaints; prepares official correspondence and materials for the Department Head.Conducts legislative analysis and recommends changes in legislation; serves as legislative liaison with the Chief Administrative Office; and, may represent the department on legislative issues in Sacramento.Identifies new programs and services and conducts feasibility studies.Conducts special assignments, management studies, or programs as directed.Represents the Department Head at meetings, as directed.

Qualifications A Bachelor's degree from an accredited college,-AND-Three years of experience in a responsible *staff, **advisory, or ***administrative capacity analyzing and making recommendations for the solution of problems of organization, procedure, program, budget, or personnel.

Each additional year of such experience may be substituted for one year of college, to a maximum of four years.* Staff capacity is defined as work that includes assisting and supporting administration by doing research, analysis, and making recommendation to line managers on matters such as, utilization of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing work objectives.** Advisory capacity in the county is defined as experience in assignments researching, analyzing, and making recommendations to management on matters of organization, budget, personnel, information services, programs, facilities planning, materials management, and general management.*** Administrative capacity in the county is defined as experience in assignments analyzing and making recommendations for the solution of problems of organization, budget, personnel, information services, programs, facilities planning, materials management, and general management.LICENSE:A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS II - LIGHT:This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting.

Considerable ambulation may be involved.SPECIAL REQUIREMENT INFORMATION:To receive credit for the required education, a legible copy of the diploma or official transcript from an accredited institution that displays the degree awarded and date conferred must be attached to the application or emailed to DEORecruitment@opportunity.lacounty.gov.

Please reference examination number EW1120A-EA in the subject line. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards.

Additional Information EXAMINATION CONTENT: Performance Evaluation weighted 100%. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

APPLICATION AND FILING INFORMATION: Applications must be filed online only. Apply online by clicking on the "APPLY" button for this posting.

You can also track the status of your application using this website. All information is subject to verification.

We may reject your application at any time during the examination and hiring process, including after an appointment has been made. Fill out your application completely.

The acceptance of your application depends on whether you have clearly shown that you meet the requirements.Provide all relevant training and experience in the spaces provided to assist in evaluating your qualifications for the job.

For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed.Applicants must provide a legible copy of the diploma or official transcript from an accredited institution (the transcript must display the degree awarded and date conferred).

International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards.

If you are not able to submit the required copy of your diploma or official transcript with your application at the time of filing, you may email a copy to DEORecruitment@opportunity.lacounty.gov.

Please reference exam number EW1120A-EA in the subject line. If your application is incomplete, it will be rejected.

Many important notifications will be sent electronically to the email address provided on the application, so it is important to provide a valid email address.

Please add DEORecruitment@opportunity.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You may opt out of emails from LA County. However, if you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.

You may be required to verify your email address so plan to submit your online application well in advance of the deadline.

This is only required once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts.

This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. FAIR CHANCE INITIATIVE:The County of Los Angeles is a Fair Chance employer.

Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment.

The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s).

If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States.

The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race.

We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password.

Using a family member or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT INFORMATION:For any questions regarding this examination, please send an email to DEORecruitment@opportunity.lacounty.gov.

Please reference exam number EW1120A-EA in the subject line. California Relay Services Phone: (800) 735-2992 Teletype Phone: (800) 899-4099 ADA Coordinator Phone: (213) 300-4966