WDVA Executive Assistant to the Deputy Director, Full-Time Permanent, Olympia
State of Washington
FreshPosted Jan 12
Recent Listing
Posted: January 6, 2026 (9 days ago)
Added to FreshGovJobs: January 14, 2026 (1 day ago)
This job has been posted for 1-2 weeks. Still a good time to apply.
Executive Assistant - BU
City of Seattle
Seattle Police Department
Location
Seattle, Washington, 98104
Salary
$56.23 - $65.54
per hour
Type
Full Time
More Management & Supervision jobs →Closes
January 21, 2026
Job Description
Summary
This role involves providing high-level administrative support to the Deputy Chief of the Seattle Police Department, handling tasks like managing schedules, preparing reports, tracking budgets, and coordinating personnel movements in a fast-paced, confidential environment.
A good fit would be someone with strong organizational skills, the ability to juggle multiple priorities, and a proactive mindset who thrives in dynamic team settings.
Experience in executive support or administrative roles in public service would be ideal.
Key Requirements
- Three years of experience as an administrative staff assistant, analyst, budget analyst, or related field, plus a bachelor’s degree in business, public administration, or equivalent combination of education and experience
- Experience providing direct, high-level support to executives
- Excellent organizational skills, attention to detail, and ability to meet deadlines
- Strong multitasking and prioritization abilities in a fast-paced, changing environment
- Effective oral and written communication skills
- Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
- Ability to handle highly confidential information and pass a police background investigation
- Valid driver’s license and must work on-site in Seattle
Full Job Description
The Seattle Police Department (SPD) has an Executive Assistant opportunity, supporting the Deputy Chief of Police. This is a position with an exciting opportunity for an experienced Executive Assistant that has a can-do attitude, and the skill set to provide high-level executive support in a highly confidential, complex, innovative, and analytical capacity.
Requirements
• Serve as the confidential assistant to the Deputy Chief.
• Manage the Deputy Chief’s calendar and ensure they are fully informed and prepared for meetings and deadlines.
• Manage all travel arrangements for the Deputy Chief while maintaining attention to detail.
• Ability to multi-task and be flexible in a dynamic environment of shifting priorities and constant change in a collaborative team environment.
• Independently manage research, compile, and prepare weekly reports that include all the bureaus and units under the command of the Deputy Chief.
• Track bureau deployments, overtime usage and travel training funds.
• Manage and report on the bureau’s budget.
• Write and review correspondences for the Deputy Chief’s signature.
• Attend meetings as requested to take minutes and ensure that discussion items are coordinated and has follow-up action.
• Independently research, analyze, report and draft responses for the Deputy Chief.
• Manage personnel movement within the Bureau using the Employee Management Tracking System (EMT) and the Police Employees Management System (PEDS).
• Manage special assignments for the Deputy Chief.
• Other duties as assigned by the Deputy Chief.
Qualifications
Three years of experience as an administrative staff assistant, administrative staff analyst, budget analyst or a related field and a bachelor’s degree in business or public administration or a related field (or a combination of education and/or training and/or experience that provides an equivalent background required to perform the work of the class).
Desired Qualifications:
• Experience providing direct, independent, and high-level support to one or more executives.
• Master at independently solving problems.
• Strategic thinker that takes initiative.
• Ability to thrive in a fast-paced environment, with constantly changing priorities.
• Excellent organizational management, attention to detail, and ability to meet deadlines.
• Ability to multi-task and prioritize assignments independently.
• Effective oral and written communication.
• Strong work ethic.
• Experience working with highly confidential information.
• Excellent computer skills, specifically with the Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
Position Requirements:
• Must pass a Seattle Police Department background investigation.
• Must have a valid Driver’s license.
• Must perform work on-site.
Additional Information
The Seattle Police Department is comprised of approximately 1,600 dedicated law enforcement professionals all committed to creating and fostering a work environment that is collaborative, innovative, and leading the way in law enforcement principles and practices. Ours is a culture that encourages top performers to adhere to a standard of excellence in the identification of and resolution to complex challenges. At SPD we acknowledge and honor the fundamental value and dignity of all individuals and pledge ourselves to creating and maintaining an environment that respects diverse traditions, heritages, and experiences.
Additional Information:
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.
The full salary range for this position is $56.23 - $65.54 per hour.
New employees begin at Step 1 of the pay progression, which is $56.23 hourly. Current City employees’ starting rate of pay will be based on Personnel Rules regarding promotions. This is a full-time (1.0 FTE) regular position with full benefits. This is a Civil Service position and is FLSA exempt (not eligible for overtime).
How to Apply:
• Apply online at http://www.seattle.gov/jobs. Please refer to: Job# 2026-00020
• A cover letter and resume, that provide additional information on why your skills and experience make you qualified for this job are required.
• Incomplete applications will not be considered.
If you have any questions, please contact Roth Lim at Roth.Lim@seattle.gov.
Check your resume before applying to catch common mistakes