Executive Assistant

Full Job Description

About the Position: This Executive Assistant position is located at Aberdeen Test Center, Office of Commander with duty location Aberdeen Proving Ground, MD.

(merit) Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Employees of the U.S. Army Test and Evaluation Command with personal competitive status.

Current Civilian Employees of the Command Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education or general experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

General Experience: Three years progressively responsible experience,1 year of which was equivalent to at least the GS-04 grade level, which includes: 1) Preparing or editing documents such as correspondence, technical papers, spreadsheets, or briefing charts to ensure content is accurate and; 2) Assisting with formatting documents for management review and; 3) Compling data for higher review.

This definition of general experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Management, Communications, Public Adminstration.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12.

Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. Major Duties:

• Advise senior leadership and staff on management and administrative policies
• Develop comprehensive plans and strategies for day to day and long-term projects.
• Maintain senior leader's calendar to coordinate schedule with external and internal sources.
• Review and prepare correspondence in accordance with (IAW) regulation to ensure correct format, and grammar
• Develop and implement administrative policies and procedures.
• Serve as the organizational lead for records management; address records-related issues and provide training to those managing records; review staffing and office processes to make sure they meet the organization’s needs and are followed properly.
• Receive inquiries and route to appropriate party.
• Respond to inquiries from the command staff and reply in a timely manner.
• Assist customers concerning routine actions.
• Receive scheduled and unscheduled visitors and telephone calls from high ranking and senior level officials to include congressional, state, and local government officials.
• Assist callers, visitors, and return calls using discretion whether or not to direct calls and/or visitors to appropriate staff members for action and follow-up; and dispose of numerous calls using discretion.