Executive Assistant I
State of South Carolina
RecentPosted Mar 5
✓ Fresh Listing
Posted: March 11, 2026 (2 days ago)
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Exec Admin Assistant
State of South Carolina
University of South Carolina
Location
South Carolina, 29201
Salary
Not specified
Type
Closes
April 10, 2026
Job Description
Summary
This job is for an Executive Administrative Assistant who supports the Assistant Vice President for University Housing at the University of South Carolina by managing their schedule, coordinating meetings and events, handling travel and purchases, and overseeing office operations.
It involves working closely with university staff, faculty, and departments to keep things running smoothly in a busy environment.
A good fit would be someone highly organized, detail-oriented, and comfortable in a fast-paced academic setting with strong people skills.
Key Requirements
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Adobe Acrobat
- Strong analytical skills and ability to learn web-based university systems
- Ability to interpret and implement policies and procedures
- Skill in establishing positive working relationships with staff, administrators, and partners
- Experience managing calendars, scheduling meetings, and coordinating events
- Capability to handle travel, procurement, and office management tasks
Full Job Description
Advertised Salary Range:Part/Full Time:Full Time
About UofSC
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence StatementAdvertised Job SummaryExecutive Administrative Assistant
•Are you a master of organization who thrives in a fast-paced executive environment?
•Want to play a key role in shaping the student housing experience at a dynamic university?
•Looking for a role where your coordination skills directly support university-wide initiatives?
•Can you juggle executive priorities, meetings, and special projects without missing a beat?We have the job for you!Position Summary:The Executive Administrative Assistant to the Assistant Vice President for University Housing provides direct, executive-level administrative support to the Assistant Vice President and Housing Departments. The Executive Assistant will interact with university stakeholders, staff and faculty. Primary duties include coordination and prioritization of the AVP’s calendar, meetings, and events, as well as coordinating administrative duties for the AVP’s office, housing departments, and assisting with special projects and travel.
Job Duties
• Serve as office manager and administrative coordinator for the AVP Student Housing Schedules meetings, manage calendar, coordinates training sessions or events, create presentations, and purchase office supplies.
• Provides administrative guidance to direct reports and departmental staff that assist in advancing the AVP’s initiatives and instructions.
• Process all travel and procurement requests for the AVP and Housing Departments.
• Coordinate administrative services for the AVP office in consultation with shared services in the division, including the development, implementation, administration, and oversight of office systems, policies and procedures.
Perks:
•Competitive salary + some of the BEST benefits you can find!
•Generous annual and sick leave accruement, along with 13 paid holidays.
•An engaging and collaborative on-campus environment. Our location is in South Carolina’s capitol city, surrounded by amenities, so you will love where you work!
•Opportunities for professional development, including tuition assistance.
•Eligible for enrollment in the Public Service Loan Forgiveness Program.
https://www.youtube.com/watch?v=BALBcUSl7ck
Requirements
• Excellent written and verbal communication skills.
• Considerable computer mastery with specific knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe Acrobat, and other software programs.
• Demonstrated strong analytical skills and have the capacity to learn web-based university systems, and interpret and implement policies and procedures.
• Ability to establish and sustain a positive working relationship with staff, co-workers, administrators, and campus partners.
• Ability to manage sensitive situations with confidentiality and discretion.
• Average typing skills. Ability to effectively manage time and prioritize tasks.
• A positive team-oriented attitude.
• Ability to manage multiple concurrent tasks of a varied nature.
• Excellent organizational skills.
• Ability to prepare reports and presentations.
• Ability to work independently with little direction as well as collaboratively within a team.
• Ability to handle special constituent issues with discretion and tact.
• This position has been designated as essential personnel during inclement/hazardous weather and other emergencies.
Qualifications
• Experience operating within a large university.
• Knowledge of or ability to learn the University of South Carolina policies, procedures, and administrative systems (Peoplesoft Finance, HCM , and PeopleAdmin).
Additional Information
04/09/2026
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by April 9, 2026. The University of South Carolina offers a valuable benefits package including but not limited to:
• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities
Clickhttps://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsc.edu%2Fabout%2Foffices_and_divisions%2Fhuman_resources%2Fcareers%2Findex.php&data=05%7C01%7CKURTRS%40email.sc.edu%7Ceca45df616784275e15908dab2a706ac%7C4b2a4b19d135420e8bb2b1cd238998cc%7C0%7C0%7C638018727680845870%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=j6sQGvabHDZHDmRBFwMrq8P8QCuDmChuJ%2FH5%2F8hDRUw%3D&reserved=0 to learn more about why you should work at USC .
To apply, please visit: https://apptrkr.com/6986189EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
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