Emergency Management Specialist

Full Job Description

The Robert J. Dole VA Medical Center is seeking a highly qualified candidate for the Emergency Management Specialist position located in Wichita Kansas.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/14/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Conducts hazard vulnerability analyses to identify potential emergencies.

Identifies specific procedures to mitigate, prepare for and recover from emergencies. Develops the hazard vulnerability analyses and presents to upper management.

Identifies actual and potential hazards and ability to explain the need to apply specific safety measures.

Develops Emergency Management policies For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties include but are not limited to: The incumbent is responsible for coordinating the Healthcare System efforts and engaging staff, as well as the functions required to manage the Comprehensive Emergency Management Program (CEMP).

Develop, implement, sustain, and maintain policies and guidance within the VHA, local, and community.

The incumbent is further responsible for ensuring the emergency response results and conclusions lead to a continual improvement of the emergency management program throughout the healthcare system.

Provides leadership with direction management, professional and technical expertise regarding the development and implementation of the CEMP.

Advises Agency Executives and key stakeholders with expertise on programming and policy impacting the CEMP including vulnerable Veteran populations.

Participates in the development, coordination and review of directives, white papers, Medical Center Memorandum, service support agreements, standard operation procedures, policy matters and related documents issued by the VHA and the Healthcare System.

Coordinates internal and external publicity for the CEMP in conjunction with Medical Center Office of Public Affairs.

Assists the Area Emergency Manager in maintaining and reporting daily bed inventory for NDMS and VA/DoD Contingency, as deemed appropriate.

The incumbent plans, organizes, implements, oversees and provides technical assistance for projects relating to emergency management programs.

Reviews documents received for review, concurrence and/or signature by EMS.

Utilizes EM principles ensuring accurate and proper documentation and anticipating possible inquiries from VHA OEM, VISN, and VAMC Executive Leadership.

Analyzes, maintains, synchronizes, and sustains the CEMP with national and local stakeholders; all the same, as the Office Safety and Health Administration (OSHA), The Joint Commission (TJC), Office of Information Technology, National Fire Protection Association (NPFA), and Commission on Accreditation of Rehabilitation Facilities (CARF).

The incumbent is responsible for managing and maintaining the health care system's automated alert and notification system, coordinating, and monitoring results with the Communication Support Team.

Consults and advises on creating subgroups, training requirements and message building.

Represents the healthcare system at the Local Emergency Planning Committee (LEPC) and federal, state, county, and local coalition.

Conducts program analysis, evaluations and reviews ensuring plans are current meeting both internal and external requirements.

The incumbent plans and organizes meetings for the Emergency Management Committee (EMC) and ad hoc workgroup.

The incumbent functions as the local program manager for the Disaster Emergency Personnel System (DEMPS), which is a program comprised of qualified volunteers who register and train in disaster management and support national deployment requirements.

Approval for DEMPS deployments are coordinated through VHA OEM, VISN and Medical Center Director.

Work Schedule: 8:00 am - 4:30 pm Monday - Friday Position Description/PD#: Emergency Management Specialist/PD99789S