DEFENSE TRAVEL ADMINISTRATOR

Full Job Description

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a DEFENSE TRAVEL ADMINISTRATOR, Position Description Number T5129000 and is part of the OH USPFO, National Guard.

The paramount purpose of this position is to serve as the primary point of contact to the USPFO Comptroller Division as the action officer for the Defense Travel System (DTS), with responsibility for carrying out a wide variety of complex processes related to DTS.

SPECIALIZED EXPERIENCE: 1 year equivalent to at least next lower grade level.

Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled.

Major Duties:

As a DEFENSE TRAVEL ADMINISTRATOR, GS-0503-9, you will perform the following duties: 1.

Serves as the, Financial Defense Travel System Administrator (FDTSA) subject matter expert (SME), Defense Travel System (DTS) for the USPFO, and the state ARNG including its supported units.

Responsible for authorizing and setting up the correct lines of accounting for payment of Government funds.

Performs a variety of analytical, technical, and administrative work for substantive programs and support activities.

These programs are funded through a number of sources such as reimbursable accounts and transfer of funds between organizations.

Program and funding are unpredictable and subject to change throughout the fiscal year.

This necessitates making frequent adjustments to budget estimates to different DoD organizations through the cross organization.

Responsible for the control and coordination of all required actions to support successful deployments, operation and management of DTS for all military soldiers and Civilian employees using guidelines that often lack specificity due to changing mission requirements, i.e.

changing travel destinations while en-route, delaying travel and foreign travel requirements.

Functions include liaison between the USPFO/state ARNG and Defense Finance and Accounting Service (DFAS) Project Management Office (PMO-DTS), regarding the functional use of DTS, monitoring and maintenance of DTS as well as identifying and analyzing problem areas, etc.

Serves as the on-site subject matter expert for resolving especially difficult or sensitive problems with unit DTS.

Provides analysis regarding the various accounting methods, procedures and techniques to validate DTS transactions.

Performs various accounting, budget, and financial support related duties as ARNG DTS travel regulations are not completely standardized due to complex mission requirements.

Performs various accounting system applications to resolve problems of processed transactions on existing transaction records to modify automated processes in existing accounts. 2.

Implements and manages the day-to-day activities during system operations (e.g.

personnel data download and review, business process analysis, DTA training and Defense Accounting and Disbursing System (DADS) and Commercial Travel Office (CTO) connectivity).

Applies knowledge of various automated systems and their applications to accomplish the tasks of the position, to provide input to long-range plans for automation, to use automation in the accomplishing the work of the DTS, and to support the assurance that the requirements of automated systems (data standards, security, etc.) are met.

Coordinates development of traveler profiles, organizational data, reporting, budgetary, and document flow procedures in DTS.

Ensures system requirements and activities necessary to achieve the objectives are identified, met and resolved, including all technical, administrative and/or operational problems and conflicts.

Monitors functional aspects of the DTS to ensure continued successful operation.

Resolves systematic issues and/or problems involved in the fielding process, software installation and connectivity, establishment of organizations, groups, routing list, and setup of user files.

Responsible for help desk operations, resolution of travel issues, accuracy of travel database(s) tables and certifications, and sustainment training requirements.

Serves as the site coordinator and oversees the setup and sustainment of the DTS in the USPFO, JFHQ-ST ARNG. 3.

Responsible and accountable for the state ARNG's data requirements, including the user profiles, organization hierarchy, routing groups, per diem rates and Lines of Accounting, etc.

Maintains database of user information and controls user access to Privacy Act Information and travel documents.

Coordinates with each tenant organization and/or subordinate unit to identify an Organizational DTA (ODTA) for managing each organization's fielding and operational DTS requirements.

Establishes the Certifying Officer appointment process. Establishes and manages a training program for ODTA's, Authorizing Officials/Certifying Officials (AO/CO) etc.

Ensures accountable officials and certifying officials have been appointed in writing.

Identifies routing and budget/finance officials affected, and maintains the Users Tables to make any necessary changes in routing or permission levels. Performs other duties as assigned.

*The above duty description does not contain all details of the official position description.

A copy of the entire position description can be found on FASCLASS by searching the position description PD#: (T5129000). https://acpol2.army.mil/fasclass/search_fs/search_fasclass.asp