Court Clerk II

Full Job Description

Performs a variety of difficult clerical tasks and provides administrative support to judicial and administrative personnel in connection with Spokane City Municipal Court proceedings.

Requirements

• Attend court sessions to record court proceedings or record minutes of court proceedings using recording equipment. Manage video conferencing systems to admit court participants appearing remotely.
• Process legal documents and prepare orders of the court; including, but not limited to: dockets or calendars of cases to be called, subpoenas, complaints, appeals, motions, warrants, pretrial agreements, probation orders, release documentation, sentencing information, or summonses.
• Prepare courtrooms with paper, pens, water, easels, or electronic equipment and ensures that recording equipment is working. Follow procedures to secure courtrooms or exhibits, such as: photos, drugs, or weapons.
• Open courtrooms, call them to order, check defendants in, and announce judges. May read charges and related information to the court and, if necessary, record defendants’ pleas.
• Verify that all files, complaints, or other papers are available and in the proper order, and examine legal documents submitted to the court for adherence to court procedures and to identify routine information missing from documents.
• Establish, maintain, and close case files or systems of legal records, annotate indices and status records, and locate and abstract data from files and records.
• Notify appropriate parties concerning the scheduling of court hearings, postponements, cancellations, and rescheduling of court activities. Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
• Answer inquiries from the general public regarding judicial procedures, court appearances, trial dates, adjournments, outstanding warrants, summonses, subpoenas, or payment of fines.
• Provides case and procedural information to court and criminal justice personnel, and prepares records in response to court records requests.
• Operate a computer and utilize electronic imaging or case management software systems to enter routine data and record case dispositions and court orders. 
• Performs related work as required.

Qualifications

Open Entry Requirements:

• Education: High school diploma or equivalent; AND
• Experience: One year of experience providing administrative support in a trial court setting.

Additional Information

For information on what to expect with the hiring process, a test information guide, and frequently asked questions, please visit our website.

Applicants must meet the minimum qualifications and pass the examination for this position to be eligible for hire.

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit a City of Spokane employment application online by 4:00 p.m. on the filing cut-off date.

Upon request, at time of application, City of Spokane will provide alternative accessible tests to individuals with disabilities that impair manual, sensory or speaking skills needed to take the test, unless the test is intended to measure those skills.

The examination will consist of a multiple-choice test, with weights assigned as follows:

• Multiple-Choice Test 100%

This is an online examination and will require a computer. If you do not have access to a computer, please notify Civil Service so that one may be provided.

Computer reservations can also be made through your local, public library. Examination links with instructions will be emailed prior to 4:00 p.m.

Pacific Time on the start date and will expire at 4:00 p.m. on the due date as listed below. Keep in mind that the test link will be emailed from City of Spokane (info@governmentjobs.com).

• Applicants who apply and meet the minimum qualifications between Monday, March 2, 2026, and Monday, March 16, 2026, will test Thursday, March 19, 2026, through Monday, March 23, 2026.

NOTE: You may begin the exam at any time during the test period; however, once you begin, you will have 1.5 hours to complete the examination. You may take the exam only once during the open recruitment period.

The examination may include such subjects as:

• Written Communication
• Computer Skills
• Judgement and Problem Solving
• Attention to Detail
• Legal Knowledge

We are an equal opportunity employer and value diversity within our organization.

We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status or disability status.

As a Fair Chance employer, City of Spokane does not conduct initial background screening for non-public safety positions.