Court Clerk

Full Job Description

NOTICE OF LIMITED APPLICATIONS

This posting is limited to the first 250 applications received.

When that number is reached the posting will be automatically removed.

Career OpportunityThe city of Las Vegas is accepting applications for Court Clerk.

This position performs a wide variety of specialized clerical duties in support of the Municipal Court, including customer service, data entry, courtroom support, and verifying and providing information and assistance to the public in a courteous and professional manner.

Bilingual Skills Desired. Minimum QualificationsApplicants must fully meet ONE of the requirements below by date of application with no substitutions.

• Associates Degree, OR
• Equivalent to graduation from high school and one (1) year of clerical experience in a court or legal system environment, OR
• Equivalent to graduation from high school and three (3) years of clerical experience involving public contact, customer service, or cashiering.

New hires must obtain applicable level of NCIC/NCJIS certification and/or training within 6 months of the date of appointment and maintain proficiency as needed.

Application DetailsFor each employer, applicants should fully describe their qualifications and experience, with specific reference to their experience to the minimum requirements and the essential functions of the job.

Type of Examination (Written Examination)A civil service examination will be conducted in accordance with the Civil Service Rules of the city of Las Vegas.

The test for this recruitment will be a multiple-choice written examination covering the following: (1) Interacting with Customers, (2) Reading and Data Comprehension, (3) Reasoning, and (4) Legal Terminology.

The city does not recommend or endorse any specific study guide for this test. Test Dates: 3/9/26 and 3/10/26 (by invitation)

Eligible List Placement
You must score 70% or higher on the examination to be placed on the eligible list.

Selection Process
Final candidate selection will include list placement and may include hiring interview. Any individual offered employment will be required to pass a pre-employment drug test, complete background check, and may be required to demonstrate the ability to perform the physical requirements of the job. Some positions may require preliminary background checks.

Requirements

Distinguishing Characteristics

This is the entry/full journey level class within the Court Clerk series. Employees within this class perform the full range of duties within the assigned division, and may be preceded by a moderate learning period. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

Supervision Received

Receives supervision from the assigned Court Operations Supervisor and higher level management staff. Receives functional and technical supervision from the assigned Lead Court Clerk where applicable.

Essential Functions:

Provides information in a professional and courteous manner to the general public, law enforcement, attorneys, government agencies, court staff and other City employees regarding court procedures and schedules, including basic information regarding other courts and available court programs.

Researches and resolves customer issues, and/or directs to another staff member or department that can provide assistance.

Assists less experienced staff to respond to the more difficult inquiries.Responds to inquiries in a courteous, respectful, and professional manner; explains procedures and provides information within the area of assignment; resolves complaints in an efficient and timely manner.Maintains strict confidentiality regarding cases, credit bureau reports, and criminal justice information received from law enforcement databases.Creates, amends or deletes entries in a variety of logs, databases, and systems.

Handles more complex data entry as experience is gained.Coordinates the scheduling of court cases, hearings, proceedings, evaluations, and motions. Maintains court calendars and case records.

Monitors and tracks pending court cases. Notifies appropriate parties of scheduling changes, and bonding companies for exonerations.Accepts complaints for filing.

Assembles and maintains various types of files. Pulls files for future court appearance dates. Reviews paperwork for accuracy. Close cases and purge files as needed.

Explains procedures to less experienced staff.Provides technical support for various court and defendant programs. Assists in verifying defendant program eligibility.

Provides information on program services and available alternatives. Coordinates various program activities, such as scheduling work assignments or classes. Monitors defendant program compliance.

Provides reports for court hearings or judge’s review.Processes, files, and maintains a variety of legal documentation, including traffic and criminal citations, pleas, summonses, subpoenas, appeals, warrants, motions, bonds, seal orders, defendant correspondence, and request forms.

Researches and verifies documents to ensure accuracy. Certifies documents as needed.

Provides additional support to high volume courtrooms.Performs a variety of routine cashier duties including overseeing all monetary transactions, reconciliations, accepting fees, fines, bail, and other monies paid to the court; determine amount of fines; collect fines; set court dates over the counter, by telephone and through mail.

Accurately balances daily cash receipts and prepares bank deposits.Review financial assessment to determine defendants’ ability to pay fines, fees and assessments; negotiations installment plans based on Court policy; refers defendants to the work program when appropriate.Compiles daily, weekly, and monthly statistics and reports for management.Trains less experienced staff in learning the policies and procedures, and operations of the Municipal Court.Reviews a variety of forms, applications, and other documentation for compliance with appropriate policy, procedure, ordinance, or law.

May present information to Supervisor and higher level management staff, or as directed.Researches various computerized data systems for information including criminal and other records for court as requested.Receives and initiates application processing for bonding and insurance companies; works with the State Insurance Division to confirm bonding company qualifying powers of attorney are filed annually and insures that appropriate licensing is valid and current; creates and maintains accurate bail deposit records; maintains bail bond agency information in the database; issues list of companies authorized to post bail or bonds with Municipal Court.Identifies documents and associates them with the correct record series for indexing and filing purposes.

Reviews archived records and purges in accordance with court/city/state implemented retention schedules.

Preserves records associated with legal holds.Recognizes and redacts personal or sensitive data when providing records to the public or other non-law enforcement parties.Performs research as requested, compiles data for statistical reporting; prepares monthly bond forfeiture report.Issues final notice to bonding and insurance companies prior to suspension or termination of posting privileges; prepares final court memo to suspend noncompliant bonding and insurance companies.Prepares case folders and records for court and video court and file documents as required.

Performs criminal justice database inquiries.

Updates cases on paper and in the computer system.Prepares and operates audio and video recording system for daily recording of court proceedings.Participates in video court with judge by calling each case to order, conducting roll call, and providing the judge with information about each defendant.

Follows appropriate procedures for persons called and not called at roll call, including electronically ordering bench warrants as directed by the Judge or Hearing Commissioner.Provides courtroom assistance to judges, all attorneys, and other city staff appearing in court to ensure the seamless operation of court proceedings.

Administer oaths and acknowledge legal documents.Conducts status check for court sessions, verifying defendants are complying with judicial orders.Updates and completes daily calendars according to case logs.Prepares, maintains, and files a variety of case files and other legal documentation resulting from court proceedings, including warrants, motions, arraignment, citations, evidence logs, trial logs, waivers, and proceeding pages for judge for arraignment session.

Issue judgments, transcripts, and executions.Monitors sessions by recording the negotiations between defendants, their attorneys and the City Attorney's office.Prepares and updates probable cause cases by retrieving records from various divisions of the court.Processes criminal complaints, denials, dismissals, and amended charge documents.Photocopy documents, process incoming and outgoing mail.Performs general clerical duties to support court operations, including sorting and distributing mail, maintaining office supplies, preparing, copying, and scanning documents.Swears in jury members, interpreters, witnesses, defendants; organizes jury and witness lists; maintains jury seating chart and various forms; and provides jury instructions.Marginal Functions:May be required to perform notary functions.Performs related duties and responsibilities as required.May participate in the development and drafting of unit procedures.

Qualifications Experience and Training Requirements Must fully meet one of the following by date of application with no substitutions:(1) Associates Degree, OR(2) Equivalent to graduation from high school and one (1) year of clerical experience in a court or legal system environment, OR(3) Equivalent to graduation from high school and three (3) years of clerical experience involving public contact, customer service, or cashiering.License or CertificateMust obtain applicable level of NCIC/NCJIS certification and/or training within 6 months of the date of appointment and maintain proficiency as needed.

Additional Information Knowledge of:Effective communication skills and customer service techniques.Basic principles and procedures of record keeping.Basic computer skills in locating, opening and saving electronic files to and from local, network or cloud storage.Business English usage, spelling, grammar and punctuation.Basic mathematical principles.Basic customer service techniques.Basic modern office procedures and methods.Common office software applications, including word processing, spreadsheet, database and email.Basic cash handling procedures.

Basic report preparation.Basic research techniques.Skills in: Deal effectively and courteously with the public.Performing general clerical duties.Maintaining confidentiality of work performed.Responding to requests and inquiries from the general public.Communicating clearly and concisely, both orally and in writing.Establishing and maintaining effective working relationships with those contacted in the course of work.Maintaining mental capacity, which allows for effective interaction and communications with others.Working independently without direct supervision.Operating a variety of computerized office equipment.Interpreting, explaining and enforcing department policies and procedures.Speaking in a public setting when assigned to a courtroom, conducting orientation or presenting safety film.Meeting deadlines.Preparing legal documentation.Maintaining confidentiality.Exercising good judgment and making sound decisions in sensitive situations.Effectively communicating with uninformed, stressed, upset, and irate defendants in potentially verbally confrontational situations.Working effectively with fellow employees, other court staff, law enforcement personnel, supervisors, managers, and Municipal Court judges.Ability to:Adapt to changes in the work environment; manages competing demands; changes approach or method to best fit the situation and able to deal with frequent change, delays, or unexpected events.Prioritize, plan and use time effectively.

Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance and monitor own work to ensure quality.Learn and apply specific court requirements so as to process legal documents and complete case updates with speed and accuracy.

Learn division’s procedures.Learn criminal justice software and database applications (NCJIS and JLINK).Competencies:Professionalism – Demonstrates core values by being honest, respectful and positive.Effective Communication – Expresses verbal and written thought in a clear and understandable manner.Customer Focus – Demonstrates genuine concern and satisfies external and/or internal customers based on the CLV core purpose and values.Adaptability – Able to effectively modify behavior to suit changing workforce demands.Problem Solving – Solves problems by considering all causes, solutions and outcomes.Productive Partnerships – Develops, maintains and strengthens partnerships with others.Technical and Safety Expertise – Possesses a depth of knowledge, skill and ability in a technical (job) area.