Court Case Manager 2 Part Time 30 hours (41-3226) Valdez

Full Job Description

* Employees transferring from another State of Alaska agency may receive consideration for advance step placement.

Regular responsibilities will include the following:

This position involves a wide range of responsibilities that support the functioning of the court system.

The employee responds to a variety of questions from the public, court staff, and other agencies, providing accurate information and assistance regarding court procedures and case matters.

They are responsible for managing jury operations, which includes screening jurors through qualification questionnaires, monitoring attendance, processing excusals and deferments, and maintaining accurate jury data.

The role also includes managing court filings by accepting documents, setting up case files, and entering case information into the computer management system.

Additional duties involve issuing and recalling warrants and summons, creating and entering judgments, closing and transferring files, and completing the associated paperwork.

The employee screens incoming documents for accuracy and completeness, performs research to resolve special issues related to case filings, answers written inquiries, ensures compliance with case management standards, and performs extensive data entry.

Financial duties include generating receipts for payments received from the public, balancing and closing the cash drawer at the end of the day.

As a courtroom judicial assistant, the employee supports judicial officers during hearings in the Valdez, Glennallen, and Cordova courts.

This includes setting up the courtroom and recording equipment, ensuring accurate records of proceedings, maintaining courtroom supplies, logging detailed notes during court sessions, preparing and distributing paperwork, and swearing in witnesses and jurors.

This position is assigned to the court's classified service; the incumbent will attain regular status after completion of the initial probationary period.

The Work Schedule
This is a 30-hour per week position. The work hours for this position are Monday - Friday, 9:00 a.m. to 4:00 p.m. with a one-hour lunch break.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance.

Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan.

Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See http://doa.alaska.gov/drb/index.html for additional information.

For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Requirements

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Court Case Manager 1 with the Alaska Court System or an equivalent position with another employer.

OR

Graduation from high school or completion of a General Education Development (GED) certificate AND completion of a two-year paralegal curriculum from an accredited institution.

OR

A bachelor's degree from an accredited college.

Qualifications

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet minimum qualifications.
• Copies of your most recent (2) performance evaluations, if available.
• A list of two or three professional references who have had supervisory authority over you along with their email addresses and daytime contact phone numbers.
  

LEGAL EMPLOYMENTThe State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.

It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCEIf using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met.

If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATIONIf post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.

If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field.

Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the minimum qualifications listed above.

If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution.

It is your responsibility to provide such evidence when applying.

SELECTION PROCEDUREApplicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants.

If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment.

If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you.

Qualified applications will be forwarded to the hiring supervisor.

MULTIPLE VACANCIES NOTICEThis recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEWTo avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.BACKGROUND CHECKA background check will be conducted prior to an employment offer being made.

Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.

If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Additional Information

Contact Title: Recruitment

E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone Number: (907) 264-8242