Court Case Manager 1 (41-3266) Kenai

Full Job Description

The Kenai Trial Court of the Alaska Court System (ACS) is looking for a dependable and detail-oriented Court Case Manager 1 (salary range 10). This position will perform case processing duties and serve as a primary contact with the public.

* Personnel rules will be applied to determine step placement for the successful internal candidate.

* Employees working in this job classification will be considered for annual salary increases upon successful completion of a 1-year probationary period. This job classification will promote to range 11 after successful completion of three years of service with the court.

The Position

This position is responsible for processing the daily court deposit, preparing bank deposits, preparing and processing change orders, and managing petty cash and change fund.

You will serve as the go-to expert for troubleshooting accounting, receipting, and cash drawer issues.

You will process all writs of execution and maintain CIV-543 spreadsheets for all writs or direct payments.

You will track and process PVCK checks, address verification letters, and unclaimed property funds.

You will also ensure the accuracy of documents received from the jail or online bail posting notifications and monetary amounts received, enter and/or update arrest bonds in each case, and process documents as directed.

Additionally, you will regularly process motion, tickle, and audit reports.

As the bookkeeper, this position will process many financial reports and require the appropriate action to be taken promptly and accurately.

Duties include but are not limited to, cost collections, bail forfeitures, bail exonerations, return of civil cash bonds, disbursements, and PFD executions.

This position will also serve as a case manager and process incoming and outgoing documents as assigned. They will answer questions from internal and external customers.

This position will calculate pre- and post- judgment interest and prep proposed monetary judgments. This position will process assigned case or document types as directed, within multiple systems.

The ideal applicant will possess the following knowledge, skills, and abilities. Please detail these in the required letter of interest.

1. Outstanding work habits regarding attendance, punctuality, and use of leave.
2. Experience working with confidential or sensitive information.
3. Ability to handle stressful and sometimes hostile situations with tact and diplomacy.
4. Experience providing superior customer service and handling difficult or dissatisfied customers.
5. Experience maintaining office files and/or records systems.
6. Ability to multi-task in a fast-paced atmosphere with numerous interruptions.
7. Ability and experience working independently and as part of a team.
8. Proficiency in MS Outlook, Word, and Excel.

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer-paid life insurance.

Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan.

Personal leave is accrued for vacation, illness, or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See http://doa.alaska.gov/drb/index.html for additional information.

LEGAL RIGHT TO ACCEPT EMPLOYMENT The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States.

It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.

For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Requirements

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience.

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

Qualifications

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet minimum qualifications.

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) performance evaluations, if available.
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.

WORK HISTORYIf using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time.

Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met.

If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATIONIf post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application.

If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDUREApplicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants.

If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment.

If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you.

Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEWTo avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECKA background check will be conducted prior to an employment offer being made.

Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions.

If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

Additional Information

Contact Title: Recruitment
E-Mail: recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Phone Number: (907) 264-8242