Contracting Support Specialist

Full Job Description

The Colorado Department of Military & Veterans Affairs (DMVA) has four major operational divisions: Army National Guard, Air National Guard, Civil Air Patrol, and Veterans Affairs. These divisions utilize state and federal resources to provide our communities, State, and nation with a ready military force for national defense and State emergency response as well as providing assistance to our Colorado Veterans.

DMVA offers comprehensive benefit programs to its classified work force that includes paid holidays, annual leave, sick leave, medical, dental, life, disability plans, flexible spending accounts, and public retirement options. DMVA also strives to assist employees in achieving a healthy work/life balance by offering compressed work weeks, on-site fitness facilities, free parking, and a variety of training opportunities!

Requirements

This position works within the Civil Engineering unit at Buckley Air Force Base in Aurora, Colorado. The working hours of this position are Monday through Friday, 8:00 a.m. to 4:30 p.m. with a 30-minute lunch.

The primary function of this position is to plan, track, and coordinate general business operations such as budgeting, cash management, accounting systems, internal auditing, tracking expense dates and timelines, automated financial management information systems, and contracts management analysis and oversight of contract agreements coordinated with the 140th Wing contracting office and the Department of Military and Veterans Affairs Purchasing and Contracting offices. This will require becoming knowledgeable about the State and Federal rules and regulations of Purchasing and Contracting rules and regulations to facilitate the movement of purchasing and contracting needs for the Air National Guard.

Specific duties include, but are not limited to:

• assisting contracting functions to provide supplies and services in support of projects and programs;
• assisting and closely coordinating the status of all contracts to include completion/close-out, submission, and acceptance of warranties;
• monitoring contractual compliance and progress payments to include accurate data, correct accounting, meeting budgeting requirements, and ensuring proper management;
• accurately inputting and tracking of all Purchase Orders, Requisitions, Amendments/Change Orders, Pay Applications, and Contracts within a variety of internal systems;
• key point of contact on all contracting templates and methods for a variety of projects and contracting needs to include quality control, enforcing internal control procedures, initiating and analyzing advance acquisition or contracting plans for projects, providing guidance and direction to project managers as to the appropriate contract type, and ensuring all funding obligations are in accordance with public law and not over obligate;
• performing contractor compliance by inspecting, tracking, auditing, surveying, and following-up to ensure it is in compliance with the contract and meets all federal and state requirements, conducting wage determination surveys for contracts, completing periodic compliance inspections for contractors and projects, reviewing contractor terms and ensuring compliance at all times, and performing and recording statistical checks on all projects;
• devising highly efficient and functional filing systems for all files, compliance management systems, and project management systems for immediate updates upon demand on projects at any given time; and
• perform other duties as required to achieve unit goals.

Qualifications

This position requires five years of governmental contracting and purchasing experience.

Additional Special Requirements

• Occasional travel throughout the State of Colorado to project locations requiring and maintaining a valid Colorado Driver's License.
• All offers of employment are contingent upon a criminal record background check as well as ability to gain a security clearance and submit to a background investigation.

Additional Information

DMVA Diversity Goals:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Accommodations:

The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at 720-250-1538.