Contract Administrator (MWSBE / POP)

Full Job Description

Applications Accepted from: All Persons Interested

PN 38562

Division: Compliance and Grant Administration
Section: Compliance (MWSBE / POP)
Reporting Location: 2100 Travis, Houston, TX 77002
Workdays & Hours: 8 am - 5 pm, Monday - Friday*
* Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The City of Houston’s Housing and Community Development Department (HCDD) seeks to create a city in which every resident has an affordable home in a community where they can thrive.

Partnering with non-profit, governmental, and local entities, HCDD strives to strengthen Houston’s neighborhoods and provide true housing choice.

To work toward this goal, HCDD is looking for two Contract Administrators to join its team. In this role, you will be responsible for administering compliance requirements related to the utilization of Minority/Women/Small Business Enterprises (MWSBE) and Pay or Play (POP) on Housing and Community Development projects.

Key Responsibilities

• Monitors MWSBE participation on projects to ensure authorized firms are utilized according to participation plans.
• Administers ongoing monitoring of Pay or Play rules to ensure compliance with program requirements. Generates reports for internal and external sources capturing MWSBE/POP program activity.
• Collects and reviews contractors’ records for accuracy through monitoring systems.
• Performs Commercially Useful Function Audits to validate work performed by certified vendors.
• Investigates underutilization complaints by MWSBE firms and processes Deviation Requests, as applicable.
• Evaluates contractor’s compliance with MWSBE/POP requirements and recommends final release of payment for project closeout.
• Research contract issues and prepare compliance status reports of contractor compliance with program rules.
• Conducts on-site field visits of construction sites to monitor contractor’s activities on projects.
• Facilitate trainings to staff, the contracting community, and various diverse civic and community groups to promote MWSBE participation.
• Reviews contract management system to ensure project information is accurate and vendors are properly credited.
• Maintains project files in accordance with program requirements for record keeping, data collection, workforce audits, payment information and reporting.
• Stay abreast of policies and procedures related to administering program requirements.
• Performs special projects as needed and other position related duties as assigned

Essential Attributes

• Detail Oriented: Bringing the highest level of attentiveness to all work.
• Motivated: Taking ownership of projects to complete them effectively and efficiently.
• Articulate: Displays excellent written and oral communication skills

This is a grant funded position subject to cancellation when funds are depleted and/or contract period ends.

WORKING CONDITIONS
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.

Requirements

MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Public Administration, Business Administration, Government or a closely related field..

MINIMUM EXPERIENCE REQUIREMENTS
Two years of contract compliance experience are required.

Substitution:

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis MINIMUM LICENSE REQUIREMENTSRequires a valid driver's license and compliance with the City of Houston's policy on driving.

Qualifications Preference will be given to candidates that have:Experience with the City of Houston’s Pay or Play Program

Excellent communication skills both orally and in writing

Prior experience providing technical assistance, training and/or monitoring compliance policies and procedures related to City of Houston projects

Demonstrated knowledge of B2GNow contract management system

Excellent organizational skills

Ability to work under time constraints to achieve deliverables

Advanced proficiency in Microsoft Word, Excel and PowerPoint

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6**

Additional Information

SELECTION/SKILLS TESTS REQUIRED
Department may administer skills assessment relevant to job description.

SAFETY IMPACT POSITION Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 22

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: http://www.www.houstontx.gov

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EEO Equal Employment Opportunity
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

If you need special services or accommodations, please call 832.393.6090; TTY 7-1-1.