Continuous Improvement Assistant

Full Job Description

About the Position: This position is located at Naval Medical Center, Defense Health Agency, Defense Health Network Pacific Rim, San Diego, CA Directorate of Exec, Quality Management Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

30 Percent or More Disabled Veterans Current Civilian Employees of the Defense Health Agency (DHA) Current Permanent Department of Defense (DoD) Civilian Employee Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Family Member Preference (FMP) for Overseas Employment Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Appropriated Fund Instrumentality (NAFI) Non-Department of Defense (DoD) Transfer Office of Personnel Management (OPM) Interchange Agreement Eligible Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the education and/or experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes (1) a variety of procedural, clerical administrative duties; (2) using office automation databases software to compile data, prepare, update, track database reports.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

OR Education: A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Healthcare Administration.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9.

Add the two percentages.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Major Duties:

• Keep abreast of Joint Commission and BUMED changes including new and revised requirements.
• Ensure information such as minutes of meetings and spreadsheets with quality metrics are complete; accurately recorded and ready for inspection/survey at all times.
• Ensure that multiple Medical Staff Committees are compliant with all command, BUMED and Joint Commission accreditation and survey readiness requirements by assisting in developing both short and long-term plans and analyzing data.
• Assist medical staff committee chairs with meeting logistics to include arranging for meeting locations and prepares in final form, narrative, tabular and presentation material such as correspondence, reports, agenda and minutes of meetings.
• Prepare in final form narrative, tabular and presentation material such as correspondence and memoranda, personnel evaluations and fitness report.
• Responsible for a variety of procedural, clerical and administrative duties in support of the staff and continuous survey readiness functions of the Directorate for Quality Management/Special Assistants and the Office of Continuous Improvement
• Coordinate with the Head, Office of Continuous Improvement (OCI) concerning command, higher authority and Joint Commission survey readiness
• Maintain scheduling database for multiple conference rooms and departmental visitor display board directing meeting attendees to appropriate meeting spaces.
• Manages Quality Management/OCI conference room reservations and maintains the scheduling database for multiple rooms.
• Provides customer service support as including faxing, scanning, photocopying, and supply ordering.
• Acts as the purchase card holder for the Quality Management/Special Assistant Directorate.