Club Operations Assistant

Full Job Description

This position is located in the Morale, Welfare and Recreation Department, Club Branch, Naval Air Station, KINGSVILLE, TX.

The purpose of this position is to assist the respective manager/assistant manager in the daily operation of the activity.

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered.

Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position.

Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates.

Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization. Specialized experience directly related to the duties described above.

Qualifying experience must have been equivalent to the next lower level in the normal line of progression.

Specialized experience must demonstrate the following: Thorough knowledge of and/or training in club operations.

Possesses a sharp people oriented personality to include tact and diplomacy in dealing and communicating with other people.

Must have the ability to influence others in obtaining cooperation and assistance. Must have at least one year of related experience.

Knowledge of basic accounting, cash handling procedures and basic computer knowledge required. Must present a neat, well-groomed appearance at all times.

You will receive credit for all qualifying experience, including volunteer and part time experience.

You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.

ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.

Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.

PLEASE READ THIS VACANCY ANNOUNCEMENT IN ITS ENTIRETY TO ENSURE ALL REQUIREMENTS ARE ADDRESSED IN YOUR APPLICATION PACKAGE.

RELOCATION AUTHORIZED NO Payment of Permanent Change of Station (PCS) is authorized, based on a determination that a PCS move is not in the Government interest KEY REQUIREMENTS/CONDITIONS OF EMPLOYMENT Males must be registered or exempt from Selective Service.

https://www.sss.gov/register/ Selectee must be determined suitable for federal employment. Selectee may be required to successfully complete a probationary period.

Selectee is required to participate in the direct deposit pay program. Social Security Card is required. Satisfactorily complete an employment verification (E-VERIFY) check.

As of May 7, 2025, The REAL ID act requires visitors to have a REAL ID or passport to access to Government Facilities. This will be a requirement for employment.

A favorable background is a requirement of this position. Failure to obtain and maintain a favorable background may result in the withdrawal of the position offer or removal.

NOTE: Applicants have the ability to perform an E-Verify Self Check to confirm employment eligibility at http://www.uscis.gov/mye-verify/self-check.

Although a Self-Check is not mandatory, it can be a useful tool for applicants to find out if there is a problem with their employment eligibility records and resolve any issues before taking a job.

Major Duties:

MAJOR DUTIES AND RESPONSIBILITIES. Responsible for assisting the assurance of an efficient operation of the activity during his/her respective shift.

Must promote good patron relationship and enhance the image of the club.

Reviews the schedule of functions that are to take place during the assigned shift in order to ascertain what special preparations are required.

Ensures that necessary space, supplies, and equipment are available and that room arrangements/set-ups are completed.

Provides instruction and guidance to all club staff members on functions taken place during their shifts.

Works with bartenders, cooks, waiters/waitresses and others to ensure planned events take place as scheduled.

Responsible for assisting with the supervision and training of the personnel assigned to the activity. Ensures adequate manning for special events as well as routine operations.

Ensures that all personnel are fully utilized, requesting additional personnel or releasing unnecessary personnel as the situation warrants.

Responsible for issuing, receiving, and controlling cash receipts and change funds under custody. Verifies cash count of cash receipts and change funds turned in by individual cashiers.

Rings out cash registers at the end of cashier's shifts. Maintains log book of money drops, copies of DARS, ensures register tapes are recorded and dropped.

Attempts to resolve problems in a tactful and diplomatic manner. In case of serious problems, contacts Manager/Assistant Manager.

Prepares and maintains a daily report of operations to include both minor and serious incidents, i.e.

personnel staffing problems related to work situations, other pertinent information to include personnel operation problems, i.e., equipment breakdowns, repairs, leaks, etc.

May assist bartenders in setting up bars for night duty or special parties. May also assist in conducting bar/food inventories.

May serve as a leader in assuring work assignments of personnel are performed, provides necessary supplies to employees and resolves minor problems and complaints of the employees.

Makes recommendations to the Manager/Assistant Manager regarding work performance of personnel.

Types routine correspondence/memos, prepares SF-52s for personnel actions, prepares rough draft of work request to be approve by Management, ensures custody of all records, and property of the activity.

Maintains files for activities, answers telephone and disseminates information as needed, referring difficult or controversial matters to the Manager/Assistant manager.

Enforces all club rules and regulations. Assists in the conduct of a thorough and comprehensive safety program for all areas within the club.

Will verify and compute timecards for accuracy and submission to Payroll. Performs other related duties as required.