Climate Pollution Reduction Program Manager's Assistant (Administrative Assistant 5) INTERNAL ONLY

Full Job Description

Please Note: This recruitment is open to current Department of Ecology employees and Ecology's Washington Conservation Corps members only. This includes employees working on temporary and project assignments at the Department of Ecology.

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring a Program Manager's Assistant (Administrative Assistant 5) in the Climate Pollution Reduction Program (CPRP).

This is a temporary position that will end four months from the start date.

Location:

• Headquarters Office in Lacey, WA.
• Upon hire, you must live within a commutable distance from the duty station.

Schedule:

• This position is eligible for telework and flexible schedule options.
• A minimum of two days per week is required in the office, with additional time occasionally required depending on the Program Manager’s schedule and the program’s needs.
• Schedules are dependent upon position needs and are subject to change.

Requirements

Are you an experienced administrative professional who enjoys working at the center of a fast-paced, mission-driven program?

Do you want to use your top-notch administrative skills to help reduce climate pollution? Do you want to gain experience in an Administrative Assistant 5 position?

The Climate Pollution Reduction Program (CPRP) is offering a temporary opportunity to serve as the lead administrative assistant and trusted partner to the Program Manager.

This highly visible role is ideal for someone who thrives on organization, communication, and collaboration, and who wants to play a key role in supporting leadership and advancing the program’s goals.

You’ll be the administrative hub for CPRP, helping leaders and staff stay focused, informed, and moving forward together.

What you will do:

• Serve as the principal administrative and confidential assistant to the CPR Program Manager, providing high-level support and acting with delegated authority on administrative matters.
• Coordinate closely with the Deputy Program Manager and leadership team, managing calendars, prioritizing requests, and preparing briefing materials for meetings, hearings, and other engagements.
• Draft, review, edit, and track executive-level correspondence and reports, ensuring accuracy, accessibility, and timely completion.
• Act as a key liaison and point of contact for CPRP, communicating on behalf of program leadership with internal staff, agency leadership, external partners, and interested parties.
• Guide and coordinate the program’s administrative support team, setting priorities, improving processes, and ensuring consistent, efficient administrative services across the program.
• Supervise CPRP's Forms and Records Analyst, providing direction, coaching, performance feedback, and support for professional development.
• Oversee CPRP leadership and administrative SharePoint sites as site owner, ensuring content is current, accessible, well-organized, and managed according to governance best practices.
• Support compliance and accountability by coordinating Public Disclosure Commission (PDC) monthly legislative reporting and helping staff understand and meet reporting requirements.

Qualifications

For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website.

Required Qualifications:

Six years of experience and/or education as described below:

• Experience in clerical, secretarial, bookkeeping, accounting, or general administrative office work experience or supervisory experience.
• Education involving a major study in business administration, public administration, environmental administration, or closely allied field.

Examples of how to qualify:

• 6 years of experience.
• 5 years of experience AND 30-59 semester or 45-89 quarter college credits.
• 4 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
• 3 years of experience AND 90-119 semester or 135-179 quarter college credits.
• 2 years of experience AND a Bachelor’s degree or above.
• 2 years of experience as an Administrative Assistant 3, at the Department of Ecology.
• 1 year of experience as an Administrative Assistant 4, at the Department of Ecology.

Additional requirements include:

• Demonstrated leadership skills.
• Ability to effectively organize, delegate, and complete multiple assignments, sometimes of complex nature or involving competing priorities, to produce work products that are accurate, thorough and on time.

Desired Qualifications:

• Knowledge of state and local government agency organization, operations, and budgeting and administrative processes.
• Ability to communicate with individuals and groups clearly and effectively within and outside of the organization.
• Ability to see opportunities for creative problem solving while staying within the parameters of good practice; generate unique but workable and useful solutions to difficult problems.
• Ability to coordinate and lead small groups, creating a cooperative and productive environment in which to resolve problems and implement plans.
• Ability to lead discussions to achieve appropriate participation from all members.

If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description, we encourage you to apply.

Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification.

At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.

Additional Information

Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Application Process

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities.

Qualified job seekers from all backgrounds are encouraged to apply.

How to Apply

Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:

• Cover letter, describing your interest in and qualifications for this position
• Resume

Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly.

A resume will not substitute for the “work experience” section of the application or vice versa.

Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.

For detailed application information, please visit our Recruitment website.

Application Attestation: By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful.

The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.

Need an Accommodation?

If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format:

• Please contact us at 360-407-6186 or careers@ecy.wa.gov
• If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.

Questions?

• For specific questions about the position location options, schedule, or duties, please contact Joel Creswell at Joel.Creswell@ecy.wa.gov.
• If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov.

About the Climate Pollution Reduction Program The Climate Pollution Reduction Program was formed in 2023 and implements Ecology’s greenhouse gas reduction policies, including the Cap-and-Invest Program, Hydrofluorocarbon Transition, Clean Fuel Standard, and Greenhouse Gas Inventory.

With a mission to reduce climate pollution and transition the state to a net zero future, CPR is dedicated to ensuring a livable future for Washington.

About the Department of Ecology
As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work.

We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

Ecology employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave, 11 Paid Holidays per year, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives, Combined Fund Drive, SmartHealth *Click here for more information

To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog.

Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer.

We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.

Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Note: This recruitment may be used to fill other positions of the same job classification across the agency.

#LI-Hybrid #LI-DNI