CLERK TYPIST II

Full Job Description

The City Manager's Office is recruiting for a full-time, unclassified Clerk Typist, who will provide clerical support within the City Manager's Office.

This position serves in a dual role, and the duties include providing lead clerical support for the Government Affairs office and providing clerical support, as needed, to other programs in the City Manager's Office.

The City Manager's Office is responsible for the administration of all City government departments, except for elective offices and the semi-autonomous departments.

Additionally, the City Manager's Office is responsible for City Council support, intergovernmental relations, special events and filming, Office of Equity, and the Citizens Police Complaint Commission .

This is a great opportunity for an individual who is customer service driven, self-motivated, a team player, and interested in working in a demanding, fast­ paced environment that is highly rewarding.

Requirements

• Manage calendars and schedules for the Government Affairs Office

• Monitor and update website content with bill position information, annual State and Federal legislative agendas, contact information, and upload digital files to the CM Department’s website (i.e. TFF memos)

• Setting up and breaking down for meetings

• Edit communications from the Office, track communications through the approval process, and publish letters and memos for public review on the City’s website

• Create, edit, and maintain documents using Microsoft Office Suite, including Teams, Excel, Word, and PowerPoint

• Track, maintain, and renew subscriptions and memberships for the City Manager’s Office

• Maintain inventory of office supply needs and order materials

• Create and maintain travel reimbursement records and requests

• Organize, maintain, and file documents and records

• Supports CM Executive Assistant as needed, which includes managing calendars and schedules

• Supports the CM Reception desk in fielding questions and training staff to field customer service inquiries from the public and employees via telephone and in-person

• Contract Logging and routing backup

• Assist the Government Affairs Office in reviewing Federal and State legislative letter requests

• Collaborate with departments to secure Mayor and delegation letters of support

• Support interdepartmental coordination efforts for project funding opportunities

• Conduct research and generate reports and presentations for the Office on special topics

• Assist interdepartmental coordination of special projects related to legislative and funding advocacy, including scheduling workgroup meetings, taking minutes, coordinating tasks, and crafting advocacy strategies

• Serve as liaison between departments and the Office to expedite approvals and streamline communication

• Support City staff to plan site visits, legislative briefings, and legislative events.

• Support City staff to update the Legislative Agenda, Priority Project Funding Requests List, and Legislative and Funding Priorities.

• Review external agency meeting agendas

Qualifications

• The ability to type accurately at a net speed of 40 words per minute and perform basic clerical and office support duties.
• The ability to work cooperatively with others and the public.
• The ability to file in alphabetical and numerical order and perform clerical detail, which includes making simple mathematical computations and correcting error in grammar, spelling and punctuation.

• Two years of related education at an accredited community college/university

• Three years of experience performing administrative and analytical duties

• Candidates with experience working on public policy development and possessing an education at an accredited community college/university in Political Science, Public Administration, or a related field is desirable.

• Work experience in elected office is desirable.

Additional Information

EQUITY AND INCLUSIONThe City of Long Beach is committed to creating a workplace where every employee is valued for who they are.

Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers.

To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners.

We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act.

You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer.

If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report.

Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990.

If special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7008.In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable for positions interacting with the public.